Address
Form of work
SalaryHellmuth & Johnson, PLLC an Edina law firm, has an immediate opening for a full-time administrative assistant/reception in our Woodbury location. Position will be primarily responsible for greeting clients, assisting paralegals and legal assistants with a variety of tasks, such as copying/scanning, filing, and other clerical tasks. Must be very detail oriented. Must have general office and Microsoft Word/Excel experience. Legal experience or legal class room training preferred. Team environment. Good salary and benefits. Send resume to Human Resources. Resumes submitted without a cover letter will not be considered.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
- Greet clients.
- Maintain conference rooms and break room.
- Date stamps and routes incoming mail. Scan all incoming mail and e-mail to interested parties. Copy all outgoing mail for interested parties. Copy all incoming mail for "client copy".
- Organizes and maintains file system, and files correspondence and other records.
- Makes copies of correspondence or other printed materials.
- Prepares outgoing mail and correspondence, including e-mail and faxes. Fold, stuff, seal and post mail.
- Orders and maintains supplies.
- Arrange for equipment maintenance.
- Copy and scanning projects.
- Deliveries to other employees.
- Assist with department new client tracking.
- Assist with closing files.
- Entering attorney time into billing database, when needed.
- Manage firm’s fax mailbox in Outlook. Route faxes to interested parties.
- Special projects (including Bate stamping, etc.)
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.
Language Skills
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel. The employee is frequently required to stand; walk and talk or hear. The employee is occasionally required to sit; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and /or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
