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Form of workJob Description
At VLS, we rely on a meticulous financial system to drive business forward. Our Accounts Receivable department keeps that system running smoothly by managing cash influx and collecting payments from clients. We’re searching for a skilled financial specialist to join our Accounts Receivable team to help process, track, and record payments in an accurate, efficient, and timely manner. The Accounts Receivable specialist will have both a day-to-day and ongoing impact on financial transactions, keeping us on track, on time, and on good terms with our valued partners.
Reports to: Director of Finance
Duties and Responsibilities:
Processing and posting customer payments.
Generate invoices and account statements.
Generate and submit invoices for project billing (AIA) in accordance with CBES and client requirements, compiling all required documentation.
Responsible for AR collections of respective billings, including following up with clients, researching issues as requested, participating in weekly meetings and issue resolution.
Performing account reconciliations.
Maintaining Accounts Receivables files and reports.
Obtaining information from other departments to ensure records are accurate and complete.
Generating reports and statements for internal use.
Preparing bills, receivables, invoices, and bank deposits.
Work with finance team members to research and resolve matters including but not limited to AP, Billing, and cash-related transactions.
Generate weekly forecasts – Track payments.
Assisting in month-end close.
Qualifications:
QuickBooks experience
Previous experience in architecture, engineering/construction AIA completion billing, and job costing.
Excel experience
Excellent communication
Ability to organize, prioritize, and follow directions.
Competencies:
Communication
Teamwork
Critical thinking
Accuracy to detail
Integrity and confidentiality
