Accounts Receivable Manager

JOB DESCRIPTION

POSITION:Accounts Receivable Manager

Spencer Technology is a global provider of field services and support and related offerings to channel and end users alike. Focused on infrastructure covering cabling through to all the active equipment, Spencer actively helps customers with their digital challenges supporting them with design, engineering, procurement, deployment, and aftercare needs to enable customers a cost-effective means by which to address these challenges. Spencer services a significant number of well-known brands such as Louis Vuitton, Specsavers and Swarovski.

Our core values are:

1. Client First

2. Integrity

3. Innovative

It is critical that these values resonate with you, and you are willing to make a commitment to actively represent these values in the work that you do.

Reports To: Director of Finance

JOB DESCRIPTION:

The Accounts Receivable Manager is responsible for overseeing the posting and maintenance of the AR sub ledger in compliance with company policies, customer terms, and generally accepted accounting principles. This role involves managing the delivery of invoices and supporting documentation to customers through various methods, including customer portals. Additionally, the AR Manager oversees the cash application process for customer payments. This person will additionally oversee EDI Development and provide technical, organizational, and business leadership to management. This role ensures company EDI strategy is aligned to support business objectives, and manages daily EDI operations, leads projects, and documents project scopes, deliverables, and schedules. This position involves working closely with personnel across departments to facilitate timely collections, resolve customer issues, and provide appropriate notifications to operations, administration, and executive staff. The Accounts Receivable Manager also supervises a team of 2 to 4 staff members.

RESPONSIBILTIES:

· Maintain AR Sub ledger:

o Ensure accurate and up-to-date posting of transactions in the AR sub ledger.

· EDI Proficiency

o Manages daily EDI operations.

o Guides new EDI setup requests and ensuring execution meets committed timeframes.

o Identifies opportunities to improve EDI processing capability and efficiency.

· Deliver Invoices and Documentation:

o Coordinate the delivery of invoices and related documentation to customers, including construction contract documents, certificates of insurance, and release of lien for payment.

· Timely Collection of Outstanding Balances:

o Implement strategies to facilitate the timely collection of outstanding balances owed to the corporation.

· Process Improvement Recommendations:

o Continuously evaluate invoicing and collection procedures and make recommendations to improve their quality and efficiency.

· Weekly Reporting:

o Generate and present weekly reports on invoicing totals, aging totals, cash receipts, and invoice adjustments.

QUALIFICATIONS AND ATTRIBUTES:

· Education and Experience:

o Associates degree in a business field with 3+ years of relevant experience, or a high school diploma with 5-7 years of relevant experience.

o EDI-related issues pertaining to existing trading partners, including managing exception reporting to identify errors.

· Supervisory Experience:

o Intermediate supervisory experience, with the ability to effectively lead and manage a small team.

· Organizational Skills:

o Highly organized with a professional demeanor and a demonstrated history of reliable work habits and advancement.

· Communication Skills:

o Strong interpersonal and communication skills, both written and verbal.

· Microsoft Office Proficiency:

o Intermediate skills in Microsoft Office suite, including Word, Excel, and Outlook.

Physical Demands and Work Environment:

• 10% Continuously required to stand
• 10% Frequently required to walk
• 50% Frequently required to utilize hand and finger dexterity
• 10% Frequently required to climb, balance, bend, stoop, kneel or crawl
• 75% Frequently required to talk or hear
• 0% Continually work near moving mechanical parts
• 0% Occasionally work in high, precarious places
• 0% Continually work around fumes, airborne particles, or toxic chemicals
• The employee must occasionally lift and/or move up to 25 pounds
• Specific vision abilities required by this job include: Close vision; Distance vision; Color vision; Peripheral vision; Depth perception and ability to adjust focus

Job Type: Full-time

Pay: $73,500.00 - $85,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience level:

• 5 years
• 7 years

Schedule:

• Monday to Friday

Work Location: In person