Accounts Payable/Fixed Assets Coordinator

DURATION: Seasonal Temp

LEVEL: Non-Exempt
REPORTING RELATIONSHIP: Reports to the Senior Accountant
ESSENTIAL JOB FUNCTIONS: The primary functions of this position are the audit and review of accounts payable, Business Affairs intranet maintenance and purchasing card administration

• Invoices
  • Review vendor invoices, employee expense reports, and verify supporting receipts for accuracy
  • Ensure proper approvals have been obtained
  • Enter invoices into the system
  • Monitor vendor W9/1099 processing
  • Reconcile Vendor Statements
  • Analyze vendor requests on invoice or payment discrepancies

• Purchasing
  • Prepare purchase orders
  • Email/Fax purchase orders to vendors
  • Match purchase orders to invoices
  • Close purchase orders

• Check/ACH processing
  • Process check run/ACH according to the schedule
  • Prepare and transmit check run/ACH for distribution
• Other duties as assigned

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• Some college/Associate degree preferred in Accounting, Business, or related field
• Minimum of 4 years of proven work experience as an Accounts Payable Specialist or similar role
• Experience with Blackbaud Financial Edge is a must
• Proficiency in Microsoft Word and Excel
• Must possess excellent communication skills, both written and verbal
• Must possess the ability to perform various accounting and reconciliation functions
• Must possess the ability to handle sensitive and stressful situations with tact, discretion, and significant awareness of confidentiality
• Must possess good attention to detail, organizational, and prioritization skills
• Must possess the willingness to be a positive team player and partner with other staff in order to complete the assigned tasks
• This position is on-site only