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Form of workJob:Accounts Payable/Accounts Receivable Specialist
Reports to: Managing Finance Director
Position Overview:
The AP/AR Specialist is responsible for processing monthly customer billing, daily recording of all vendor invoices and payments in Quickbooks, processing weekly independent contractor settlements, balancing and recording company credit card expenses, managing accounting inbox and resolving any AP/AR discrepancies, tackling ad hoc projects and initiatives as assigned. This role is full-time in our corporate office.
About EMT:
Since 1996, we've provided compassionate, safe, and timely transport. Our goal is to transport any passenger - no matter what disabilities, special needs, or challenges they may face. We take great pride in transporting our passengers to their desired destination. Who We Serve: EMT serves organizations in the St. Louis, Missouri metro and surrounding areas, including neighboring areas in Illinois, as well as Cumberland, Maryland. These organizations include school districts, hospitals, doctor's offices, and more. We also transport individuals and families to and from appointments or simply when they need a ride.
Responsibilities:
• Billing and Accounts Receivable:
o Invoice all clients on a monthly basis
o Bill broker clients daily via online portals
o Process Square credit card billings daily
o Deposit all incoming checks via remote scanner
o Record all check and ACH deposits in QB
o Run weekly AR reports & follow-up with past-due customers
o Complete monthly revenue reconciliation and sales reports
o Resolve any billing discrepancies and escalate as necessary
• Vendor Management and Accounts Payable:
o Own EMT's Accounting inbox; review and enter invoices in QB
o Setup new vendors/W-9 retrieval; records management
o Vendor login/portal tracker upkeep and account ownership
o Track contracts and renewal dates; negotiate renewals in collaboration with team
o Conduct research on and dispute any AP in question; gain approvals and escalate as needed
• Independent Contractor Settlements:
o Run Independent Contractor billing reports weekly
o Balance Independent Contractor deductions with operations data o Submit approved payment settlements
• Credit Card & Expense Management:
o Distribute monthly credit card statements to employees o Receive all receipts and record all transactions in QB
o Maintain expense report template, process, and tracking
• Additional Areas of Focus:
o Financial record retention, office mail distribution, ad-hoc reporting and reconciliations, SOP updates/creation as needed, research/special project initiatives
Required Skills/Abilities:
• Exceptional Excel skills
• Knowledge of QuickBooks data recording and reporting
• Competency in Microsoft applications including Word, Excel, and Outlook
• Experience creating detailed and accurate reports
• Ability to multitask/toggle between multiple billing portals and systems
• Excellent documentation & communication skills
• Commitment to continuous learning and professional development
Education/Experience:
• A Bachelor’s Degree in Accounting, Business or a related field a plus
• A minimum of 2 years of related work experience
• Strong Excel and QuickBooks skills are a MUST
This job description is not intended to be all-inclusive; an employee will also perform other related job responsibilities as assigned by immediate supervisor and other management as required. EMT reserves the right to revise job descriptions or change and/or modify job responsibilities, functions and requirements as the need arises. This job description does not constitute a written or implied contract of employment.
