Accounts Payable Specialist

Koester Construction is seeking a detail-oriented and customer-service-focused administrative professional ready to step into the fun and fast-paced construction industry. Accounts payable experience is preferred, but not required.

Koester is proud to offer our team members great benefits, the opportunity to take ownership of their projects, and an environment that helps them grow both personally and professionally. If you possess the ability to have fun at work, are a team player, and can easily learn new software, you would be a great fit as an administrative assistant at Koester Construction.

What We Offer

• Full-time salaried position with pay that rewards your experience and skillset
• 401k Company Matching
• Employer-Paid Short Term and Long Term Disability
• Employer-Paid Life Insurance
• Health, Dental, and Accident insurance available
• Paid Time Off
• Paid Bereavement Leave
• Paid Maternity Leave
• Gym Reimbursement
• Cash Service Awards ($2,500 at 5-year anniversary, $5,000 at 10-year anniversary, etc)
• Company outings and events that are actually fun
• Cool co-workers who won't eat your food in the refrigerator
• Ping Pong table (and a high probability you will beat us because we're not very good)
• Freshly renovated office building
• Paid time off between Christmas and New Years

Role Description

The Accounts Payable Specialist is responsible for the preparation and delivery of accurate, timely, and compliant payments, as well as answering inquiries from team members and vendors. Accounts Payable tasks include:

• Reconcile vendor statements upon receipt each month
• Run accounting reports for operations and management teams as requested
• Record owner payments in accounting system upon receipt
• Post tool rental transactions in tool management system
• Post mileage and other transactions in accounting system
• Enter, code, and route invoices in Accounts Payable processing system
• Prepare payments for subcontractors upon receipt of owner payment
• Create lien waivers and check logs for subcontractor payments
• Prepare overhead payments and additional payments as needed
• Create and maintain vendors in accounting system
• Reconcile credit card statements

Qualifications Required:

• 10-key experience
• Excellent communication skills, both written and verbal
• Cares about customer service
• Proficient in Microsoft Excel and Word
• Excellent computer skills and the ability to navigate through systems
• Organized and able to work independently
• Ability to prioritize tasks
• Ability to multitask while also having an acute attention to detail
• Ability to analyze information and be a critical thinker
• Effective interpersonal skills to establish and maintain effective relationships with vendors
• Positive attitude and desire to improve
• Ability to meet deadlines

Qualifications Preferred, but not Required:

• Accounts Payable experience
• Construction industry experience
• Experience with Sage 300 CRE, Procore, Tool Watch, or HH2

Position Type:

• In-Person (Remote/Hybrid work not available)
• Full-Time Hourly (40 hours weekly)

We look forward to meeting you!

Learn more about Koester Construction:

www.koestercon.com

www.facebook.com/KoesterConstruction

www.instagram.com/KoesterConstruction

www.linkedin.com/company/KoesterConstruction