Address
Form of workAccounts Payable Clerk
The University of Southern Mississippi is currently accepting applications for the position of Accounts Payable Clerk.
Position Details Location Hattiesburg
118 College Drive
Hattiesburg, Mississippi, 39406-0001
United States Division Accounts Payable - Travel Position Type Staff Employment Status Full Time Grant Funded No Posting Close Date 5 days after posting
Special Instructions to Applicants
Submit Cover Letter and Resume with application.
Job Summary
The Accounts Payable Clerk is responsible for auditing and preparing vendor invoices for payment processing. This position works with University staff and vendors to obtain all needed information and reconciles vendor accounts to ensure timely payments.
Primary Duties and Responsibilities
- Maintains a portion of the University's mechanized accounting records by posting transactions and invoices and reconciling errors manually in the accounting system.
- Audits invoices for processing payments by performing necessary tasks such as ensuring there are no duplicate payments, ensuring the purchase order and invoice have the same vendor name and are billed to USM, obtaining approval from departments, checking to see if merchandise has been received, contacting vendors when additional information is needed, and coding vouchers correctly for 1099 MISC forms sent to vendors.
- Assists in processing 'stop payments' and reissuing of checks when necessary, checks monthly vendor statements, and maintains spreadsheets with account information.
- Provides the campus community with guidelines, instruction, and assists them with procedures necessary to ensure that all information is provided to pay vendors in a timely fashion. Also, provides technical assistance to other staff inside and outside the section regarding accounting policies and procedures. Assists vendors with payment questions, and performs other duties as assigned.
- Performs other duties as assigned.
About The University of Southern Mississippi
The University of Southern Mississippi (USM) is a comprehensive public research institution delivering transformative programs on campuses in Hattiesburg and Long Beach, at teaching and research sites in central and southern Mississippi, as well as online. Founded in 1910, USM is one of only 130 universities in the nation to earn the Carnegie Classification of Institutions of Higher Education's "R1: Doctoral Universities - Very high research activity" designation, and its robust research enterprise includes experts in ocean science and engineering, polymer science and engineering, and sport venue safety and security, among others. USM is also one of only 40 institutions in the nation accredited in theatre, art and design, dance and music. As an economic driver, USM generates an annual economic impact of more than $600 million across the state. USM welcomes a diverse student body of approximately 15,000, representing 71 countries, all 50 states, and every county in Mississippi. USM students have collected four Truman Scholarships and 36 National Science Foundation Graduate Research Fellowships, while also leading Mississippi with 24 Goldwater Scholarships, an honor that recognizes the next generation of great research scientists. Home to the Golden Eagles, USM competes in 17 Division I sports sponsored by the National Collegiate Athletic Association (NCAA). For more information, visit www.usm.edu.
As an Affirmative Action/Equal Employment Opportunity employer/Americans with Disabilities Act institution, The University of Southern Mississippi encourages minorities, women, veterans and persons with disabilities to apply.
