Accounts Payable Clerk

TITLE: Accounts Payable Clerk
REPORTS TO: Director of Accounting
JOB GOAL
To contribute to the efficient operation of the Accounts Payroll procedures for the ultimate benefit of the district.
SUPERVISORY RESPONSIBILITY
None
ESSENTIAL DUTIES AND RESPONSIBILITIES

• Reconciles account balances for the purpose of maintaining accurate account balances and complying with related policies, practices and/ or regulations.
• Researches discrepancies of financial information and/or documentation (e.g. purchase orders, invoices, etc.) for the purpose of ensuring accuracy and adherence to procedures prior to processing.
• Enters into the computer system all Accounts Payable invoices for District with the exception of Child Nutrition.
• Files and maintains invoices and paid purchase orders in a manner prescribed by the Mississippi law.
• Prepares for distribution all weekly and monthly Accounts Payable checks to vendors.
• Proof and oversee printing of Accounts Payable checks; Reconcile paid invoices againt the generated checks.
• Prepares for distribution all travel checks for district employees.
• Enters activity trips from Transportation into financial system.
• Maintain vendor W9 files.
• Performs other duties as assigned.

QUALIFICATIONS
Typing and accounting skills. Experience and moderate skill in using word processing programs.
EDUCATION AND EXPERIENCE
Graduation from high school or possess a GED diploma. Experience in Accounts Payable procedures.

• LANGUAGE SKILLS Ability to respond to inquiries or complaints. Demonstrates effective communication skills by speaking clearly and expressing ideas logically and giving clear, explict explanations. Uses written communication appropriately and professionally.

• PHYSICAL DEMANDS While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand, walk, reach, bend and sometime lift up to 25 pounds. Mobility skills are necessary to access a variety of work locations.

• OTHER SKILLS Must keep accurate and up-to-date records.

• WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PROFESSIONAL CONDUCT
Employee acknowledges that he/she is required to maintain a high standard of professional conduct in compliance with the Mississippi Code of Ethics. Breach of said professional conduct includes but is not limited to: neglect of duty, dishonesty, engagement in acts that are contrary to VWSD policy, unlawful activities, or any other conduct which is seriously prejudicial to the school district.
CLASSIFICATION UNDER FLSA
Non-exempt
TERMS OF EMPLOYMENT
240 days