Accounts Payable Associate Full Time

SUMMARY

Reviews and processes for payment invoices and check requests for vendors of Connecticut Children's Medical Center and affiliated entities. Runs daily payment report for release of electronic payments. Establishes new vendors within the Accounts Payable system. Prepares and distributes checks. Works with outside vendors, supply chain team members, and operating department team members to answer questions and resolve issues. Reports to the Accounting Manager.

ROLE RESPONSIBILITIES

Opens and distributes incoming mail for the department.
Processes invoices, including scanning, validation of invoice information, and entering invoice information into the Accounts Payable system.
Prepares payment preview for weekly check run. Edits listing based on review and instruction from Accounting Manager. Mails Accounts Payable checks to vendors.
Enters new vendors into the Accounts Payable system.
Researches and resolves electronically submitted invoice errors.
Researches and resolves invoice image exceptions.
Processes invoice coding corrections upon request from departmental managers or finance department management.
Reconciles vendor statements, and investigates open credits. Works with operations department team members, supply chain team members, and vendors to answer questions and resolve issues.
As needed, provides ongoing training and support to operations departments regarding purchase order, check request and associated Accounts Payable processes.
Provides department managers and others with tax exemption certificates as requested.
Demonstrates support for the mission, values and goals of the organization through behaviors that are consistent with the CT Children's Standards.

Education Required: High School Graduate
Experience Required: One to two years Accounts Payable work experience