JOB TITLE:ACCOUNTS PAYABLE (AP) ADMINISTRATOR

INTRODUCTION:

Come take your career by the horns with 4-Horn Management, LLC. We are a management firm specializing in a range of back-office functions. We offer competitive wages and a full range of Medical, Dental, Vision, Life insurance, as well as Short-Term and Long-Term Disability Insurance. The Company also offers 401(k) options with matching under policy guidelines.

PRIMARY FUNCTION:

Reporting to the Accounts Payable Manager, the AP Administrator is responsible for supporting the AP department with all administrative duties.

PRIMARY DUTIES:

• Supports AP with all administrative duties
• Manage AP email inboxes (NTE, Check Requests, New Vendor Setup, and AP Unresolved) replying to vendors and branches in a timely manner
• Prints and distributes all invoices to AP specialists for entry processing
• Corresponds with vendors providing invoice and payment status updates
• Requests vendor statements and reconcile as needed
• Scans in processed AP batches daily and save accordingly
• Scans all Vendor Statements-Reconcile and file away
• Files away all hard copy AP batches for department
• Competes check runs: prepare checks to be mailed out, scan, and file away check run, distribute checks
• Receive and distribute incoming USPS mail in regards to the AP department

• Performs other tasks and duties as assigned by Management

PHYSICAL ACTIVITY: (Reasonable accommodations may be made for individuals with disabilities.)

• Required to sit for long periods of time
• Required to use hands to finger (keyboarding) for long periods of time
• Required to occasionally reach with hands and arms
• Required to occasionally lift and/or move up to 10 pounds
• Required specific vision abilities: Close vision

EDUCATION, KNOWLEDGE, COMPETENCIES & SKILLS REQUIRED:

• Must have 2+ years of high-volume Accounts Payable experience
• Must have high school diploma or equivalent, College courses in accounting preferred
• Must have a strong work ethic with a team player attitude
• Must be punctual in all job activities
• Must have effective business writing and professional communication skills
• Must have advanced proficiency in Microsoft Office Suite and other job-related computer skills
• Must have effective customer service skills
• Must have professional mannerism and ability to maintain confidentiality
• Must have the ability to multi task, be spontaneous in desk duties, and prioritize job requests
• Preferably have experience with Equipment Rental software (Rental Man)