Address
Form of work
SalaryInitial Posting Date:
02/09/2024Application Deadline:
02/25/2024Agency:
Department of JusticeSalary Range:
$3,477 - $5,232Position Type:
EmployeePosition Title:
Accounting Technician - Two PositionsJob Description:
The Oregon Department of Justice is seeking two experienced professionals in accounts payable and cost recovery to hire as Accounting Technicians for the Administrative Services Division, Accounting Services Section. These positions are mainly responsible for paying invoices, issuing subrecipient or client payments, processing travel reimbursement claims, deposit handling, and cost recovery. Other duties include processing manual checks as requested, and key support activities which include administrative updates, and/or mail coordination for the Administrative Services Division. Our successful candidates must thrive at managing a variety of tasks and balancing priorities. If this sounds like you, apply now!
You will find that we embrace inclusive and supportive work environments and respect the diverse perspectives, knowledge, and experiences of our coworkers and those seeking to join the organization. We strive to build an inclusive and performance-oriented workplace where all individuals are welcomed and appreciated, leading to increasingly higher levels of fulfillment and success.
These are both Limited Duration positions expected to last through June 30, 2025, but may be extended as business dictates. Although Limited Duration at this time, a permanent recruitment for these positions is likely to occur.
Duties and Responsibilities (in part)
You’ll be entrusted to:
- Review vendor invoices to determine the appropriate accounting transaction and determine appropriate SFMA coding such as transaction code, agency object code, program cost account, effective date, and payment amount to process agency voucher payments and balanced transactions timely and accurately.
- Review Accounting Services' SFMA input documents to ensure the current grant phase number or other identifiers are used.
- Verify proper federal match rates for expenditures.
- Pay travel reimbursement claims.
- Communicate vendor payment procedures to staff and branch management. Ensure timely resolution to account coding and payment questions raised by division staff.
- Respond to accounting inquiries; contact branch offices to verify correct program cost accounts for charging costs, such as leased property and shared property.
- Perform payment match coordination (purchase order, receipt, invoice) and gathering.
- Process manual checks, aggregate deposit support, and maintain filing of financial transactions.
- Maintain written accounting procedures for this position.
- Provide primary back-up support to the other Accounting Technicians.
- Special projects assigned by the Accounting Services Manager, Administrative Services Director, and/or Chief Financial Officer.
- Other duties as assigned.
One of these positions will be focused on accounts payable duties and other positions on cost recovery duties.
These positions may partially be worked remotely and onsite weekly.
Required Experience and Special Requirements
We strongly urge all interested individuals to apply, and allow us to evaluate the knowledge, skills and abilities that you demonstrate. Experience and duties are often transferable. We want to consider all of those from a variety of backgrounds.
- Two years of experience calculating, recording, and maintaining accounting information that must include coding transactions and checking them for propriety, balancing, and resolving discrepancies in computer edits.
OR
- One year of experience calculating, recording, and maintaining accounting information that must include coding transactions and checking them for propriety, balancing, and resolving discrepancies in computer edits AND at least 43 quarter (29 semester) credit hours from an accredited college, university, or vocational-technical school that includes 9 quarter (6 semester) credit hours in accounting. Credit hours must include introductory level accounting courses 1 and 2.
OR
- At least 94 quarter (62 semester) credit hours or an associate degree from an accredited college, university, or vocational-technical school that includes 12 quarter (8 semester) credit hours in accounting. Credit hours must include introductory level accounting courses 1 and 2 and may include any additional accounting courses with “accounting” in the title.
Desired and Requested Skill and Attributes
- Accounts Payable experience, preferably with a state, county, city, or municipality.
- Background tracking payments, deposits, and disbursements.
- Familiarity with the Oregon Accounting Manual.
- Familiarity and experience working in Statewide Financial Management Application (SFMA) and Oracle Business Intelligence Enterprise Edition (OBIEE).
- Familiarity with OregonBuys.
- Proficient in Excel, Word, Acrobat, and Outlook.
- Ability to execute many tasks and deadlines simultaneously, and work as a team member as well as independently.
- Strong time management and ability to prioritize while managing multiple tasks and having to shift priorities.
What’s In It For You
- Job satisfaction as part of a team whose mission is to serve Oregon's public and government agencies.
- Permanent, full-time employment.
- Vacation, sick leave, 11 paid holidays a year, and special days off.
- Excellent medical, vision, and dental.
- Pension and retirement programs.
- Endless peer and management support, and representation by the Service Employees International Union (SEIU).
- Opportunity to expand your professional skills.
For more information about our benefits, you can learn
here
.Application Process
Candidates from diverse backgrounds are encouraged to apply. The Department of Justice is an equal opportunity employer, does not discriminate based on race, color, national origin, ethnicity, veteran, gender, sexual orientation, religion, age or disability, and is committed to workplace diversity.
- Click "Apply" and complete the online application and all supplemental questions.
- Attach your resume.
- Attach your cover letter identifying your attributes that meet desired and requested skills.
ALL APPLICANTS: You will only have one opportunity to upload the required resume and cover letter. Drag and drop both resume and cover letter into Workday when prompted to upload your resume. If you are concerned that one or both required documents didn't attach to your application, if you need an accommodation under the Americans with Disabilities Act (ADA), have questions, or need assistance with the application process, please contact
doj.recruitment@doj.state.or.us
. Any materials emailed will be associated on your behalf if received before the posting deadline.CURRENT STATE EMPLOYEES: Login to Workday using your state-issued login and apply via the Jobs Hub Worklet located on your home page. Using a private account disrupts the hiring process for all internal candidates. Prior to clicking "Apply", update your employee profile to reflect your Education, Skills, and Job History (including your current job).
For additional information regarding working for the Department of Justice and application assistance,
click HERE.
Oregon Department of Justice
1162 Court St NE
Salem, OR 97301
1162 Court St NE
Salem, OR 97301
DOJ.recruitment@doj.state.or.us
Phone: (503) 947-4328
Fax: (503) 373-0367
Fax: (503) 373-0367
