Accounting Specialist/Office Manager

Summary:
The Center for Veterans Research and Education (CVRE), whose mission is helping to support innovative research
and education initiatives that improve the health and well-being of Veterans, is seeking an Accounting
Specialist/Office Manager. The Accounting Specialist/Office Manager will be a key member of our team and ensure
complete, timely and accurate day-to-day procurement, accounts payable, accounts receivable, office management
and IT support functions for CVRE. The right person will be excited about AP, AR, technology, and office
management, will learn quickly, be adaptable to change, have strong customer service skills, be highly organized
and function with a high level of accuracy.
Responsibilities: Major duties and responsibilities may include, but are not limited to the following:
Job Duties:
• Performs all purchasing/ordering for CVRE.
• Completes payments and controls expenses by receiving, downloading, coding, processing, verifying and
reconciling invoices.
• Provides guidance to staff when they have questions about purchasing policies and procedures.
• Reviews and assembles all backup for payment approvals.
• Processes checks, ACH, wire, gift card and credit card payments
• Uploads weekly positive pay bank files.
• Vendor management and communications
• Reviews and updates vendor accounts and information
• Completes sales tax certificates of exemption.
• 1099 preparation
• Reviews and actions unclaimed property
• Cash receipting
• Monitors grant and contract spending against budgets as expenses are incurred.
• Assists with grant and contract closeout.
• Works with CVRE's Clincard system
• Assists with month end and year end close.
• Participates in annual audit and other reviews.
• Ensures compliance with accounting policies and procedures, including GAAP and OMB Uniform Guidance
• Other duties as assigned.
Qualifications:
• Associate degree in accounting, with 1-3 years of work experience with accounting, or an equivalent
combination of education and experience
• Experience with Accounting software, Microsoft Office (Excel, Word and Outlook)
• Experience with Adobe Acrobat and editing pdfs (not required, but preferred)
• Experience with assisting with IT (not required, but preferred)
• Organization and high attention to detail
• Commitment to excellence in customer service and performance
• Ability to manage multiple projects, tasks, and priorities to achieve desired goals and timelines.
• Ability to work independently as well as part of a team efficiently.
• Strong oral and communication skills
• Previous experience in a university institution or non-profit organization highly desirable
• U.S. Citizenship
Conditions of Employment
• Subject to a background/security investigation
• Education verification required
• Designated and/or random drug testing may be required
Physical Requirements: The employee must be able to navigate the medical center, use a keyboard, and lift 25
lbs. Reasonable accommodation may be considered in determining an applicant's ability to perform the
duties/functions of the position.
This is set up to be an in-person position to start with the opportunity to work a hybrid schedule when fully trained in.