Accounting

Invoice Processing and Record Keeping:

• Ensure timely and accurate processing of all invoices.
• Verify that invoices match completed purchase orders in Builder Trend.
• Create Purchase Orders in Builder Trend as needed.
• Manage accounts receivable aging reports.

Project Cost Tracking:

• Track project costs and prepare job cost reports in Builder Trend.
• Alert management of any cost overages.
• Manage accounts payable aging reports and take advantage of early payment discounts.

Financial Statements:

• Generate regular financial statements such as P&L, balance sheet, and cash flow reports. Speak directly and solutions to outside CPA Firm

Process Optimization:

• Streamline processes through the implementation of appropriate software tools and automation.

Record Keeping:

• Maintain orderly records and files.
• Maintain a master spreadsheet with each project's job addresses, start dates, expected invoice due dates, and deposit dates.

Invoice Reminders and Communication:

• Set up invoice reminders and contact each Project Manager individually to inquire about outstanding invoices.
• Document responses and reasons for any delays.
• Summarize discussions in emails and reinforce the importance of prompt invoicing.

WIP Reports for Bonding Company:

• Update Work in Progress (WIP) reports monthly for the bonding company.

QuickBooks Reconciliation:

• Ensure the accuracy of reconciliation reports in QuickBooks.
• Verify deposits match invoices and ensure all payments are recorded.

Automation and Digital Workflows:

• Automate processes, including reminders, reconciliation reports, and digital approval workflows.

Process Checks and Training:

• Process checks as required.
• Learn and train the team on the Builder Trend Wallet process.

Internal Audits and Continuous Improvement:

• Conduct periodic internal audits to identify errors or potential issues.
• Provide recommendations for continual improvement of accounting procedures and controls.
• Make sure to follow through with these tasks systematically to ensure effective financial management for Byrdson Services. If you have any specific questions or need further guidance on any aspect of the task, feel free to ask.

Salary : $55K per year or DOE

• Benefits:
• Vacation/Sick time
• 401K Retirement
• Bonus Package