Accounting & Hr Manager (Part-Time)

Are you passionate about numbers, human resources, and helping your team to excel? We are a small specialty food manufacturer and retailer looking to hire an experienced and motivated Accounting & HR Manager (Part-Time) to oversee, maintain and improve our accounting and HR processes and systems. Candidates must demonstrate a superior attention to detail with an emphasis on quality of information, a commitment to confidentiality and ethical behavior, strong organizational skills, and the ability to manage multiple tasks simultaneously to meet deadlines. If you are eager about putting your number crunching, HR and technology skills to work in a small company environment, we need to talk! And did we mention?

You must like chocolate!

If this sparked your interest, we would like to hear from you. Please email your resume and compensation history along with your cover letter. We appreciate your interest in and consideration of our company!
We regret that we will not be able to respond to every resume submission. Only those candidates who best meet our needs will be contacted. Again, thank you for your consideration.

Van Otis Chocolates, founded in 1935, is a small, modern-day confectionery company located in Manchester and Wolfeboro, NH. By coupling traditional recipes with new and exciting product lines, we bring fun and nostalgia back to the chocolate and candy experience. We are proud to have been voted Best Chocolatier of New Hampshire, for the past 20 years! For more information, visit us at www.vanotis.com.

JOB DESCRIPTION

Duties & Responsibilitie

Accounting/Bookkeeping

o Running weekly payroll using time clock data

o Posting of daily and weekly sales (retail stores, online, wholesale, corporate)

o Updating of weekly sales & hours reports in Excel

o Ensuring cash availability for retail operations and making frequent deposits

o Weekly and monthly reconciliation of bank transactions and statements

o Matching purchase orders with A/P invoices; investigation of discrepancies

o Entering payables and running bi-weekly A/P report and check run

o Monitoring receivables and sending out statements of account

o Collecting current and past due A/R balances

o Setting up and maintaining inventory control systems

o Organizing and conducting quarterly physical inventory counts; valuation of inventory

o Filling out and submitting regulatory and government forms and reports as needed

o Assisting with the preparation of monthly financial statements (P&L, balance sheet)

o Analyzing and reviewing monthly financial statements

o Keeping track of fixed assets and sharing information with CPA at year-end

o Assisting with the preparation of year-end financial statements

o Assisting with the creation of monthly and quarterly budget

o Interacting with outside senior accountant, and CPA on higher level accounting and tax issues, such as monthly financial statements, depreciations, tax calculations, year-end adjustments, etc.

Human Resources

o Assisting managers with creating/updating job descriptions

o Creating and placing employment ads

o Overseeing employee recruitment and selection process

o Onboarding and orientation of new employees

o Helping managers to specify training programs

o Managing the company’s review system and conducting appraisal meetings with managers

o Monitoring various aspects of employees’ job performance, including attendance

o Assisting with creating and posting of weekly staffing schedules as needed

o Support of management team in all HR matters; assisting with disciplinary issues

o Periodic reviews and updates of company’s employee handbook and HR policies

o Ensuring that policies and procedures comply with employment laws and regulations

o Organizing all HR files and records (electronically stored, and paper files)

o Reviewing HR related processes and systems; suggesting and implementing improvements

o Together with managers, conducting frequent check-ins with all staff

o Managing and administering all payroll and employee benefits (PTO, health insurance, profit sharing plan, discretional bonus plans, etc.)

o Interacting with outside parties (government, benefit brokers, payroll service, sr. accountant, CPA)

o Suggesting ideas that help to improve employee satisfaction, company morale and retention

o Handling of all payroll taxes and preparing and submitting quarterly/annual payroll tax returns

o Ensuring all tax/legal compliance and reporting

o Maintaining and updating all paper and electronic HR files

Office & Administrative Support

o Organizing, maintaining, and improving all paper and electronic filing systems

o Creating reports for managers, employees and departments as needed

o Helping company to be better organized and improve operational efficiencies

o Administration of all insurance policies, workman’s comp, and related claims

o Filling out and submitting any government and non-government paperwork as needed

o Handling of incoming mail

o Other duties as assigned from time to time

- Trustworthy and motivated professional with experience in Accounting & human resource management

- Experience in manufacturing and/or retail in a small company environment is a plus

- Eagerness and desire to help a small business improve and grow; not afraid to take initiative

- Ability to be accessible to all co-workers in order to provide timely and friendly support

- Hands-on and support-oriented leader with strong initiative and excellent work ethics

- Self-motivated team player, not afraid of wearing many different hats

- Excellent communication, organizational and analytical skills

- Strong technology/computer skills; proficiency in Quickbooks (QBO) and all Microsoft Office applications

- Experience with Gusto payroll/HR platform and Square POS is a plus

- Degree in business, accounting or similar and a minimum of 5 years of experience is desired

- Must be flexible with work schedule; depending on time of the year, workload can vary (more hours are required in winter, and less in summer)

Job Type: Part-time

Pay: $25.00 - $35.00 per hour

Expected hours: 24 – 32 per week

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Experience level:

• 5 years

Schedule:

• Day shift
• Monday to Friday

Supplemental pay types:

• Bonus opportunities

Application Question(s):

• What interests you about this job?

Education:

• Bachelor's (Preferred)

Experience:

• Human resources: 5 years (Preferred)
• Accounting: 5 years (Preferred)

Work Location: In person