Accounting, Hr And Administration Manager

Bruziv Landscaping is looking for an experienced Accounting, HR and Administration Manager to supervise the daily management, accounting, financials, budget, HR, marketing, and support operations of our company and plan the most efficient administrative procedures. A great Accounting, HR and Administration Manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently. The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.
Accounting

• Accounts Payable - create credit accounts and terms with vendors, pay all vendors according to our vendor agreement terms, record all payments.
• Accounts Receivable – invoice customers, deposit all payments, record all deposits, track customer accounts to make sure all payments have been received, call customers if payment has not been received by due date.
• Record all transactions to reflect the monthly bank statement
• Record and pay all sales tax through Ohio Business Gateway

Budgets

• Work with managing member and GM to create annual budget.
• Forecast income and expenses.

Financials

• Review income statements monthly.
• Compare monthly budget vs. actual.
• Compare YTD budgets vs actual.

Customer Relations

• Build and maintain relationships with new and existing customers.
• Send email blasts to new and existing customers using Constant Contact application.

Software

• Microsoft suite – Word, Excel
• Outlook 365 email
• LMN – Create estimates, scheduling, route jobs, create invoices, create price list.
• AppFolio – enter all financial recordings, receipts, and payables.
• Constant Contact – send email blasts to all new and existing customers.
• Dropbox – manage, create, and save all company documents and files.

Inventory

• Create and maintain detailed inventory list.
• Conduct monthly inventory audits.

Fleet Care

• Create and maintain list of all trucks, trailers, skid steers.
• Track mileage on truck fleet.
• Track hours on skid steers.

HR

• Create companywide policies, procedures, and forms.
• Manage and process bi-monthly payroll through ADP.
• Maintain and add employees to medical plan.
• Post all job descriptions, review applicants, interview applicants, onboard new employees.

Marketing

• Help update and maintain company website.
• Help update and maintain all social media.
• Create and distribute brochures and flyers.

Support Sales

• Compile lists of leads of potential customers
• Contact leads, schedule sales team to provide job estimate.
• Monitor existing customers for potential sales opportunities.

Office Management

• Oversee general office operations.
• Answering phones
• Maintain all office equipment, telephone systems, computers, printers.
• Maintain inventory and ordering of all office supplies.
• Maintain office condition, scheduling cleaning and any repairs needed.
• Organize and maintain company files.

The ideal candidate will demonstrate the following experience and skills:

• Bachelor’s preferred, not required.
• 5-10 years of experience as an Accounting/HR and Administration Manager of a growing business.
• Excellent verbal and written communication
• Attention to detail.
• An analytical mind with problem-solving skills
• Excellent time management and ability to multi-task, prioritize workload.
• Initiative and ability to suggest new ideas and improvements.
• Advanced computer skills with aptitude to learn new systems and software.
• Excellent organizational skills
• Excellent customer service

Salary Compensation and Benefits

• Salary $65,000-$70,000. Compensation commensurate with experience
• Medical, Dental and Vision Benefits
• Life Insurance
• 401k with a 4% match
• Annual performance-based bonus