Accounting Coordinator

The Accounting Coordinator in the Finance Department is under the supervision of the General Accounting Manager and Finance Supervisor. This position requires an aptitude for mathematics, business management, accounting, experience in payroll processing, garnishments, accounts payable, purchase order processing, proficiency in Microsoft Officer, financial software, a calculator, scanner and personal computer. The Accounting Coordinator must be detail oriented and be able to clearly communicate effectively with others in writing and orally. The Accounting Coordinator must adhere to strict deadlines and have the ability to work on multiple projects in an office setting. Work with payroll supervisor, departments payroll clerks, HR Supervisor, State Auditors and general accounting manger in processing over 90 payrolls a year. Preparing employment packets for new and returning employees, ensuring payroll and employee paperwork are completed correctly and returned in time to input into the payroll system for processing payroll. Run/Save payroll reports in folders, print reports for reconciling/ payroll deductions, complete court garnishment paperwork and checks, reporting employees to pension system, preparing/auditing severances, updating several payroll spreadsheets each week, reconciling/paying payroll taxes monthly. Scanning payroll adjustments and reports in folders. Sending notifications for special payrolls to government agencies.
Preparation, input, processing and auditing of revenue collections, payment processing, year-end processing, purchasing , accounts payable, purchasing cards, project accounting, payroll and human resource information, utility management adjustment processing and miscellaneous billing. Prepare and distribute notification of expenditures to various departments.
On board new employees in the fuel pumping system, run monthly usage reports by inputting fuel receipts into spreadsheet and run/distribute reports to city departments. Update parcel files with owner/address information and send to departments. Process shipping labels for various departments, update spreadsheet with vendor, cost and purchase order. Create/process purchase orders for IT department and process for payment.
Process and maintain direct vendor payments from various departments. Preparation of requisitions and purchase orders. Prepare correspondence to citizens, vendors and employees related to various finance issues.
Perform other task and duties as assigned.
Graduation from high school or GED. An Associate's Degree in Accounting, Business Management, Finance or related field from an accredited college or university (preferred). A minimum of four years' experience in payroll and accounting with an equivalent combination of experience and education.
And/Or
Six years of progressive experience in payroll processing, accounting, accounts payable, tax preparation, processing garnishments in office setting.

All candidates for employment with the City of Youngstown must be a resident of Mahoning County or an Ohio County that is adjacent to Mahoning County at time of hire.

EXAMINATION INFORMATION:

TYPE: TRAINING AND EXPERIENCE EVALUATION: Applicant's grade will be determined based on Education and Experience found in the application and resume.

NOTE: Each applicant is required to submit a detailed resume of his/her education and experience at the time of filing application.

NOTE: THE CIVIL SERVICE COMMISSION RESERVES THE RIGHT TO REVIEW AND EVALUATE ANY AND ALL INFORMATION CONTAINED IN THE APPLICATION OR RESUME. LACK OF HONESTY WILL RESULT IN IMMEDIATE REMOVAL FROM THE ELIGIBILITY LIST.

BONUS POINTS WILL BE ADDED TO PASSING SCORES (70%) ON THE FOLLOWING BASIS:
20% - MILITARY (DD-214 showing 180 days of active duty service and proof of honorable discharge required) 15% -Reserve Component - upon completion of entry-level training.

15% - PROOF OF CITY RESIDENCY (Submit four (4) different proofs of residency from one (1) year ago and four (4) different current proofs of residency - total of 8) Proof of Residency must be scanned and emailed to civilservice@youngstownohio.gov

NOTE: ALL COPIES OF DIPLOMAS, LICENSES, CERTIFICATES, AND RESUMES MUST BE UPLOADED AT THE TIME OF FILING. Original college transcripts are required as verification of educational attainments. If you are a veteran and wish to claim the military preference credit, please upload a PDF COPY of FORM DD-214 showing proof of honorable discharge.

Employment Type: Full-Time