Address
Form of workThe Accounting Coordinator is a full time, non-exempt position This position provides support to the Accounting department assisting in many tasks related to accounts payable and the overall job responsibilities of the department. Will also act as back-up for payroll processing.
Essential Duties and Responsibilities:
- Coordinate with project management department to perform 3-way match invoice processing.
- Timely and accurate processing of invoices to accounts, ensure accurate data input into QuickBooks.
- Prepare and process weekly A/P aging report and A/P check run.
- Route and obtain PM approvals on all invoices received that are job related.
- Pay vendors by monitoring discount opportunities, contract and/or invoice discrepancies, issuing credit memos, stop-payments or invoice amendments.
- Reconcile monthly statements and invoice discrepancies timely.
- Correspond with vendors and respond to inquiries.
- Assist with month-end close by timely reconciling A/P.
- Communicate with other departments to obtain information as needed.
- Purge and organize accounting records in storage.
- Protects organization's value by keeping information confidential.
- Carry out regular clerical functions which involve faxing, filing, copying, and emailing.
- Act as back-up for payroll processing.
- Performs other related duties as required.
- Bilingual English/Spanish a plus.
- Possess a working knowledge of A/P, preferably in a construction environment.
- Ability to understand and interpret vendor invoices, statements, purchase orders, receiving reports, and other accounting related documents.
- Must possess strong time management skills and attention to detail.
- Maintain strict confidentiality of company information at all times, inside and outside of workplace.
- Strong data entry skills; Good working knowledge of Microsoft Office applications, specifically Excel.
- Exceptional multitasking and organizational skills.
- Skill in communicating effectively verbally and in writing with employees at all levels.
- Excellent interpersonal skills and problem solving ability.
- Physically able to work seated in front of a computer for long hours at a time.
Any combination of education and experience that provides the knowledge and abilities listed qualifies.
- High school diploma required; Associate degree in business or accounting preferred
- 3 - 5 years of accounts payable experience
- Experience with Quick Books a plus
Work Hours: The normal work hours for this position are Monday - Friday, 8:00am - 5:00pm at the CK Contractors and Development, LLC office.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
