Accounting Clerk - Reston, Va

Purpose

Provide general support in the form of clerical and administrative tasks that involve reporting, bookkeeping, research, and resolution of discrepancies to the accounting department.

Key Responsibilities

Leadership and Direction

• Perform work under moderate supervision. Receive direction on moderately complex assignments, tasks, and execution. Work is frequently reviewed by more senior staff to ensure application of sound techniques and principles. Review work produced by junior staff for quality assurance.

At the Operational and Company Level

• Act as point of contact for Client payment disputes and Client account reconciliations.
• Act as point of contact for employee Bank of America Travel and Expense Card administration (ordering, credit limits, fraud holds).

Do the Work

• Apply accounting principles, regulations, and policies to all work duties.
• Assist with regular bank reconciliations.
• Keep sensitive information confidential.
• Perform general office support like filing and other administrative tasks.
• Maintain, verify, and update various ledgers.
• Provide assistance with invoices and payments.
• Help provide and prepare information for reports in a timely manner.
• Retrieve and open mail (PO Box) and record all checks received.
• Aid with Daily Cash Applications on high volume days and as back-up when necessary.
• Provide ongoing research support for unapplied cash, misapplied cash, and duplicate payment situations with clients.
• Generate Daily Cash Receipts report (as needed).
• Prepare Monthly Retainer, Cash Application and Unapplied Cash General Ledge Reconciliations.
• Provide audit support for pulling cash receipts back-up as requested.
• Provide administrative assistance for the department as requested.
• Complete daily scanning of all cash receipts checks and support to scan docs.
• Handle liens and complete the documentation and requests for electronic payments (ACH/Wire).
• Process Client card payment requests.

Success Metrics and Competencies

Ideal candidate will consistently demonstrate…

• Highly motivated and problem-solving attitude.
• Strong sense of urgency in responding to constituents.
• Have a detail-oriented focus and be organized.
• Ability to work independently and collaboratively.
• Works effectively with internal leaders.
• Effective verbal and written communication skills.
• Strong work ethic and commitment to quality.
• Strong reading comprehension skills to read and interpret financial documents.
• Self-reliance and ability to operate independently with limited direction.  

Education, Work Experience, Licensure/Certifications, and Technical Requirements

• High School Diploma, GED, or equivalent commensurate experience required.
• Associate’s degree in accounting preferred.
• Entry level position, no prior experience required. Any relevant accounting experience or an equivalent combination of education, training, and experience a plus.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), especially Excel.
• Ability to perform mathematical calculations quickly and accurately.

Physical Demands and Working Environment

• Primarily indoor professional office environment which may include bright/dim light, noise, fumes, odors, and traffic.
• Mobility around an office environment.
• Frequent and prolonged use of standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
• Occasional lifting or carrying up to 20 pounds.
• Occasional pushing or pulling up to 20 pounds.
• Occasional reaching outward or above shoulder.

Note: While this job description is intended to be an accurate reflection of the job requirements, it is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Management reserves the right to modify, add, or remove duties from particular jobs and to assign other duties as necessary at any time with or without notice.

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