Accounting Associate

We're seeking an Accounting Associate to handle purchasing and accounting functions. Responsibilities will include, but not be limited to, maintaining financial records, including purchases, sales, receipts, and payments as well as monthly closing procedures. Additionally, the associate will help to maintain inventory levels along with accounts payable, and receivables.

Accounts Payable

• Match Invoices
• Process & Audit Expense Reports
• Data Entry
• Weekly Check Run
• Follow Up On Vendor Statements And Vendor Correspondence
• Verify and process corporate expenses
• Process corporate A/P checks
• Process credit card transactions
• Reconcile monthly credit card statement

Accounts Receivable

• Oversee Collections
• Enter Checks Received in Accounting Software
• Re-Apply All CIA Orders and Credit Card Purchases
• Assist with Sales Order processing as needed
• Post A/R payments in Traverse as needed

Banking

• Negotiate Lower Fees
• Daily Bank Deposits
• Maintain Bank Accounts Online
• ACH, Wire Transfers, Credit Card Purchases, Inter-Company Transfers

Commissions

• Breakdown Vendor commission reports by sub-companies and enter
• Process warehouse commission reports for sub-companies
• Assign new Customer IDs as needed

Expense Reports

• Verify and approve salesmen’s monthly expense reports
• Classify each rep’s monthly expenses by G/L

Inventory

• Maintain Inventory Records In Our System -- Cost & List Price Changes, Entering New Items, Quantity Discounts, Etc
• Reconciling Inventory Monthly
• Verify Customer Billing
• Match Customer Billing To Warehouse Shipping Logs And Direct Vendor Invoices And Reconcile Any Differences
• Monitor slow-moving inventory

General Ledger

• Maintain Chart Of Accounts
• Prepare Monthly Journal Entries
• Reconcile Accounts

Month/ Quarter/ Year End

• Monthly Reconciliations, Including Bank Recs
• Review & Work With Accountants On Quarterly Audits, Quarterly Income Statements, & Requests For Information
• Provide Year End Reports (Profit and Loss Comparisons)
• Commissions and A/R Sales by State
• A/R Aged Reports
• Sales Tax & Personal Property Tax Returns
• Assist With Year-End Procedures & Miscellaneous Projects
• Assist With Accounts Receivable & Commissions
• Prepare Year End Commission Bonus Payouts
• Prepare Commission Incentive Program

Purchasing

• Monitor warehouse inventory levels
• Place Purchase Orders as needed to maintain adequate inventory in warehouses
• Place Purchase Orders to maintain IPS inventory levels
• Process PO receipts

Job Type: Full-time

Pay: From $65,000.00 per year

Benefits:

• 401(k) matching
• Disability insurance
• Flexible spending account
• Health savings account
• Paid sick time

Schedule:

• Monday to Friday

Ability to Relocate:

• Westport, CT 06880: Relocate before starting work (Required)

Work Location: In person