Accounting Assistant (On-Site)

We are seeking a detail-oriented and motivated individual to join our Accounting Department as an Accounting Assistant. The ideal candidate will play a key role in supporting our financial operations by handling Accounts Payable, Accounts Receivable, data entry, and assisting in the month-close process. If you have a strong understanding of basic accounting principles, excellent organizational skills, and a proactive approach to tasks, we encourage you to apply.

Essential Duties & Functions

Reasonable accommodations may be made to enable individuals to perform the essential functions.

Accounts Payable (AP) Responsibilities:

• Process vendor invoices, ensuring accuracy and compliance with company policies.
• Prepare and process payments to vendors and address payment-related inquiries.
• Reconcile vendor statements and resolve discrepancies.

Accounts Receivable (AR) Responsibilities:

• Generate and send customer invoices in a timely manner.
• Post customer payments and reconcile customer accounts.
• Follow up on overdue payments and address customer inquiries.

Data Entry:

• Accurately enter financial transactions into the accounting system.
• Maintain organized and up-to-date records of financial transactions.

Month-Close Support:

• Assist in the month-close process by preparing journal entries and reconciling accounts.
• Collaborate with the accounting team to ensure accurate and timely month-end reporting.

General Administrative Support:

• Provide general administrative support to the accounting department.
• Assist with special projects and other duties as assigned.

Job Skills

• Strong understanding of basic accounting principles.
• Excellent communication skills, both written and verbal.
• Detail-oriented with a high level of accuracy in data entry.
• Proficient in using Microsoft Office suite and accounting software.

Required/Preferred Education and Experience

• Required Education: Associate's degree in Accounting, Finance, or related field.
• Preferred Experience: 1-2 years of accounting or finance-related experience.

Work Environment

This job operates in a professional office environment. Standard office equipment such as computers, phones, and filing cabinets will be used.

Position Type and Expected Hours of Work

This is a full-time, in-office position. Office hours are Monday through Friday from 8:30 AM to 5:00 PM EST.

Travel

No travel is expected for this position.