Accounting Assistant Iv, School Nutrition Program

Salary Schedule Range
Summary
Performs extensive accounting functions related to the assigned area for the School Nutrition Program, using a wide variety of accounting skills
Essential Duties

• Examines, codes, verifies, balances, and reconciles various types of transactions, listings and invoices, vouchers and reports
• Develops and prepares complex reports including estimates and forecasts and income and expenditure reports as needed by the Executive Directors, Coordinators, and Area Supervisors
• Verifies accuracy of data received, runs macros to format, and transmits meal count claims and financial records to the State monthly before deadline
• Prepares balance sheet, profit and loss, and documentation of revenue and expenditures for schools monthly
• Prepares regular, adjusting and closing journal entries for submission to the Fulton County Accounting Department for upload on a monthly basis
• Keys and maintains financial records and management data for each school monthly as required by Federal, State and Local regulations and policies
• Tracks and analyzes management data to support Area Supervisors by the established deadline for school level cost such as: food, non-food, equipment and other products
• Performs monthly audit verification on all claim and financial data
• Processes vendor invoices by checking for accuracy and completeness Identifies discrepancies and determines alternative courses of action
• Consolidates, checks, and downloads weekly orders for all schools and distribute to vendors
• Works with contacts outside immediate work area for such purposes as obtaining, verifying, or providing information concerning accounting documents as needed
• Utilizes comprehensive knowledge of accounting practices and procedures to prepare reports, and review records
• Manages allocations and distribution of USDA foods in accordance with menus weekly
• Communicates with managers and vendors regarding shortages, invoice errors, delivery issues, recalls, substitutions, and all other pertinent information
• Maintains an electronic file of all food substitutions Maintains documentation for recalls, vendor complaints, physical hazards, USDA foods, bid documents, etc. for audit purposes
• Creates training materials for School Nutrition managers in related field
• Updates and posts products, prices, and vendor codes in School Nutrition ordering systems as they occur
• Works directly with School Nutrition Coordinator to ensure accurate data is available in accordance with established timelines
• Acts as a liaison with the Fulton County Accounting Department
• Maintains various spreadsheet and word processing documents, as well as exercising problem-solving skills as required
• Performs other duties as assigned by the appropriate administrator

Required Education
High School Diploma or GED equivalent
Certification/Licensure
None required
Must be willing to acquire additional training as directed by manager
Experience Qualifications
Minimum 2 years of experience working in an accounting related field; Experience in developing Excel spreadsheets, constructing formulas for reports and data collection
Knowledge/Skills/Abilities

• Requires knowledge of department policies, procedures, and acceptable office practices
• Relevant training/experience with data entry and information retrieval from computerized accounting system
• Comprehensive knowledge of accounting practices and procedures to determine proper entries, prepare reports, and review records to possibly determine causes and results
• Proficient in the use of ten-key calculator, keyboarding, and writing skills
• Working knowledge of and experience with Microsoft Office
• Must be able to exercise problem solving skills as required
• Ability to successfully manage multiple tasks, projects, and responsibilities
• Ability to work independently and as a team member
• Ability to deal courteously and efficiently with vendors, staff, coworkers and customers
• Good organizational skills
• Excellent communication skills both written and verbal

Working Conditions

• Normal office environment

Physical Demands

• Routine physical activity associated with normal office environment

Posting ID: 28848
It is the policy of the Fulton County School System not to discriminate on the basis of race, color, sex, religion, national origin, age, or disability in any employment practice, educational program, or any other program, activity, or service. If you wish to make a complaint or request accommodation or modification due to discrimination in any program, activity, or service, contact Compliance Coordinator Gonzalo LaCava, 6201 Powers Ferry Rd, NW, Atlanta, Georgia 30339, or phone 470-254-4585.TTY 1-800-255-0135.