Accounting Assistant - Bursar's Office

Job Title:Accounting Assistant - Bursar's Office
Location: Kennesaw, Georgia
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 270357
About Us

Are you ready to join a community leading in innovative teaching and learning? Kennesaw State University is one of the 50 largest public institutions in the country. With our growing enrollment and global reach, we are enjoying increased prominence among Georgia¿s colleges. We offer more than 150 undergraduate, graduate, and doctoral degrees to over 43,000 students. Our entrepreneurial spirit, high-impact research, and Division I athletics also draw students from throughout the region and from 92 countries across the globe. Our university¿s vibrant culture, career opportunities, and rich benefits make us an employer of choice. We are searching for talented people to join our mission. Come to KSU and find your passion.

Location

Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144.

Department Information

DEPARTMENT SPECIFIC TASKS AND RESPONSIBILITIES:
1. Provides customer service, in person, phone, email etc. for students, departments and other University customers
2. Processes university deposits for departments, accepts payments for accounts receivable, third-party ERP and individuals
3. Reviews daily receipts for accuracy, resolving receipt errors if needed
4. Researches and processes interdepartmental payments posted by journal entry
5. Performs daily close out functions such as balancing cash and preparing deposits
6. Treasury duties not limited to balancing a cash drawer and researching bank errors
7. Performs surprise cash audits on petty cash custodians
8. Reconciles clearing accounts, scholarships and other miscellaneous accounts
9. Manages on and off-site storage of cashier¿s receipt and paperwork
10. Images daily receipts and ensure completeness and legibility
11. Trains and provides support to other Bursar¿s Office staff

Job Summary

Supports assigned department, location, unit and/or college by performing administrative tasks, including maintaining accounting records, processing transactions, reconciling accounts, and fielding communications with faculty, staff, students and vendors.

Responsibilities

KEY RESPONSIBILITIES:
1. Performs general accounting duties for the assigned area
2. Prepares invoice packets and reviews expense reports and invoices, checking for compliance
3. Reconciles accounts to general ledger
4. Prepares assigned grants and/or contracts
5. Manages assigned vendor accounts per established guidelines
6. Provides administrative support to the department by monitoring department inbox and phones, data entry, journal entry, filing and scans documents
7. Provides reports and queries as requested or assigned
8. Communicates with vendors, faculty and staff regarding reimbursement request discrepancies

Required Qualifications

Educational Requirements
High school diploma or equivalent
Required Experience
On-the-job training provided

Preferred Qualifications

Preferred Educational Qualifications
An undergraduate or advanced degree from an accredited institution of higher education related to accounting, finance, business or other related field
Preferred Experience
PeopleSoft software experience
Previous accounting or financial services experience

Knowledge, Skills, & Abilities

ABILITIES
Able to handle multiple tasks or projects at one time meeting assigned deadlines
KNOWLEDGE
Advanced data entry and 10 key skills
Understands accounting processes and basic bookkeeping procedures (Accounts Payable, Accounts Receivable)
SKILLS
Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite)
Strong attention to detail and follow up skills
Strong customer service skills and phone and e-mail etiquette

Equal Employment Opportunity

Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.
For additional information or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, eeo@kennesaw.edu.

Other Information

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position may require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Background Check

• Standard Enhanced
• Credit

Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening
results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.

All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.

https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf