Academic Support Specialist (Health Center Medical Assistant)

Salary: See Position Description
Location : Maui County, HI
Job Type: Full-Time Permanent
Job Number: 2023-02418
Department: University of Hawai'i Maui College
Opening Date: 11/20/2023
Closing Date: 12/4/2023 11:59 PM Hawaii
Position Number:: 0097107
Description
Title: Academic Support Specialist (Health Center Medical Assistant)
Position Number: 0097107 (Job # 2023 - 02418)Job Location: UH Maui College (Maui County)Salary Information: Commensurate with Education & Experience
Full - Time
Permanent
Band A
Other Conditions:
Position may be converted from 11-month to 9-month, based on operational needs.
Duties & Responsibilities:

1. Administer various vaccines.
2. Administer COVID-19 testing and other required tests.
3. Administer injections, TB tests, obtain vital signs, focused histories
4. Assist with physical exams
5. Conduct Clinical Laboratory Improvement Amendments (CLIA) waived lab tests, including but not limited to, Pregnancy, COVID, Strep, Flu and Urinalysis tests
6. Administer injections, TB tests, obtain vital signs, focused histories and assist with physical exams and treatments and/or vaccinations as directed by Primary Care Physician
7. Manage patient flow and maintain records following Health Insurance Portability and Accountability Act (HIPAA) guidelines
8. Maintain confidential patient files and is responsible for all office records management according to HIPAA guidelines.
9. Responsible for inputting data into various systems, including but not limited to inputting Clinic Visit Records (CVRs) and other data for family planning database.
10. University of Hawaii Maui College (UHMC) health clearances into Banner four (4) hours per week (minimum)
11. Responsible for inventory management (complete monthly inventory of medications and log)
12. Determine eligibility status for medical insurance billing and/or collections at time of service
13. Check in patients and charge accordingly (Clients of Family Planning will be processed accordingly, refer to current schedule of discounts).
14. Execute the input of student health clearances into data software programs specific to UHMC in accordance with the policies of the University of Hawaii (UH) and the UHMC Health Center to ensure that information is accurate for the intended use and inputted in a timely manner.
15. Assist with management of clinical budget, collect patient service fees and oversee patient insurance billing services.
16. Provide primary medical care and health education programs to students, faculty, staff and Maui Community.
17. Provide activities and programs for other campuses within the UH system.
18. Responsible for patient intake, initial assessment of patients (i.e., history-taking, measurements of vital signs, weight/height, vision testing, etc.).
19. Oversee student assistants and student Medical Assistant doing patient intakes
20. Oversee clinic room set up, cleaning, stocking of supplies, etc.
21. Prepare and record laboratory specimens for transportation to outside labs as indicated.
22. Prepare patients and assists physicians with examinations and procedures (pelvic exams, surgical procedures, suturing lacerations, splinting).
23. Schedule procedures on and off facility (i.e., x-rays, MRIs and CT scans).
24. Perform various treatments (irrigating ears, dressing wounds, applying bandages, etc.).
25. Prepare and process medical records for patient visits; ensure patient charts are maintained and handled in accordance with UHMC, HIPAA, Policy and Procedures; Maintains records of patient's recommended medical follow up action as directed by the medical staff.
26. Expedite the flow of patients by providing appropriate instructions; inform medical staff of incoming lab reports and other medical correspondence; assist in obtaining medical results from other medical facilities.
27. Supervise and train student assistants and Medical Assistants with essential duties, such as but not limited to front desk duties, patient check-in, vital signs, insurance, medical forms, etc.
28. Assist patients in arranging for referrals to health care providers and others on and off campus; instructions for prescribed follow-up tests, return visits and referrals; Schedule appointments for specialty clinics; greet patients, answer phones and convey messages.
29. Attend scheduled staff meetings.
30. Other duties as assigned.

Minimum Qualifications: Education and Professional Work Experience

• Possession of a baccalaureate degree and two - three (2-3) years of progressively responsible professional experience with responsibilities for Managing a Health Care Facility; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Knowledge, Skills and Abilities

1. Functional knowledge of principles, practices and techniques in the area of Managing a Health Care Facility demonstrated by knowledge, understanding and ability to apply concepts, terminology.
2. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with a Health Care Facility.
3. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of Health Care Facility.
4. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
5. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
6. Demonstrated ability to operate a personal computer and apply word processing software.

Supplemental Minimum Qualifications:

1. Medical Assisting 1 Certificate of Completion
2. General knowledge of HIPAA guidelines and protocol.
3. Two (2) years of Medical Assisting experience
4. Must understand medical terminology
5. Previous experience administering vaccines including the COVID 19 tests
6. Experience conducting COVID-19 testing
7. Previous experience administering injections, Tb tests, obtain vital signs, focused histories and assist with physical exams
8. Must be able to conduct Clinical Laboratory Improvement Amendments (CLIA) waived lab tests, including but not limited to, pregnancy tests, COVID tests, strep tests, flu tests, urinalysis tests
9. Desire to administer injections, Tb tests, obtain vital signs, focused histories and assist with physical exams and treatments and/or vaccinations as directed by Primary Care Physician

Desirable Qualifications:

1. Family Planning program experience
2. Working knowledge of various computer databases
3. Experience working with Family Planning program
4. Knowledge of the theories, principles and practices of organization and management.

Inquiries:
Name: UH Maui College, Human Resources
Phone: 808-984-3381
Email: maui-hr-l@lists.hawaii.edu
Application Submission
Click on the "Apply" button on the top right corner of the screen to submit a completed application form and attach required documents. Documents include:

• Resume and/or Curriculum Vitae (CV)

• Three (3) professional references with contact information, including email address. Failure to submit required information will result in an incomplete packet
• Graduate and undergraduate transcript(s) showing degree and coursework to date appropriate to the position (official transcript(s) will be required prior to the date of hire). Copies of transcripts must be attached to your application to receive credit for degree(s) and to qualify for the position. UH STAR transcripts will be accepted. Academic record/grade summaries from Institutions other than the University of Hawaii will NOT be accepted.Diplomas and copies will NOT be accepted. Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant. In order to be official, transcripts must have the official seal and be mailed or electronically submitted directly from the degree-granting institution. Transcripts may not be stamped as issued to student or as a student copy. Have the Registrar mail transcript(s) to the attention of UHMC HR or email to
• Minimum one-page cover letter explaining how you meet the minimum and desirable qualifications
• OPTIONAL - Letter(s) of recommendation attesting to job performance and personal character.

The application will be considered an incomplete packet if material submitted is illegible. Please REDACT references to social security numbers and birth date on submitted documents. Separate documents and application materials must be submitted for each position. All requested documents/information become the property of UH Maui College and will not be returned. Faxed, e-mailed, or incomplete application packets will not be considered. Note: If you have not previously applied for a position via NEOGOV, you will need to create an account.
EEO/AA, Clery Act, ADA
The University of Hawai'i is an and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link:
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: