Academic Administrative Assistant-Chattanooga

We offer an extensive benefits package, including a matched 401(k), after 30 days of full-time employment, and 2 weeks of PTO after 90 days, to take within this year! Job Summary

The Academic Administrative Assistant oversees the administrative duties within the academic department and ensures academic integrity within the guidelines of institutional, accreditation, state, and federal policy and regulation. The Academic Administrative Assistant works under the direct supervision of the Director-Education and works with the academic team, student files, and other academic support staff.

Key Responsibilities

1. Collect Proof of Education (POE) for online enrollment

   1. Determine any outstanding POEs and communicate issues timely with the Director of Education

2. Assist with Registrar-related support

   1. Assist with the registration of students as necessary.

   2. Work with the Admissions team to ensure new students have a first-term course schedule, complete with days and times

3. Academic Administration/Record Keeping

   1. Assists with monitoring attendance, communicating with Director-Online Registrars as necessary to ensure compliance

   2. Assist in auditing student records to ensure documentation in the file is complete and uploaded into lmageNow as necessary

   3. Evaluate Proof of Education for students per the POE Policy

   4. Assists with inputting of Transfer Credit on incoming students

   5. Assists Registrar-Online and Director-Online Registrars with other academic-related tasks as needed

Experience Required

Minimum

1. Minimum of 1 year experience in Education

2. 1 year of work experience in project management

3. 1 year experience working in a team-oriented, collaborative environment

4. Excellent communication skills:

Preferred

1. Proven experience in multi-tasking

   1. Ability to think and react in a high-energy, fast-paced environment

   2. Advanced experience with Excel, Sheets, Word, Docs, and/or software tools.

   3. A willingness to roll up sleeves and get things done

Knowledge, Skills, and Abilities

1. Value-driven approach at all times

2. Excellent written and oral communication skills

3. Knowledge and application of core program/project management methods, techniques, and best practices.

4. Excellent leadership, problem-solving, and analytical skills

5. Knowledge and application of program/project management software and tracking tools

6. Intermediate knowledge and application of MS Excel/Google Sheets

7. Ability to rapidly adapt and respond to changes in environment and priorities

8. Ability to elicit cooperation from senior management and other departments

9. Excellent word processing, database management, and graphic skills

10. Excellent interpersonal, organizational, and planning skills

11. Ability to manage multiple projects simultaneously

12. Ability to operate in a dynamic and flexible environment with confidence and poise

13. Ability to extrapolate and analyze data for outcomes and decision-making

14. Collaborates effectively throughout the matrix organization toward the attainment of company objectives

15. Demonstrates and models a strong sense of personal accountability for actions and attainment of company goals

16. Champions innovation and positive change and adopts creative ways to solve problems

17. Utilizes highly developed communication skills in alt respects

Ancora Education is committed to creating a diverse and inclusive work environment. We are an equal-opportunity employer that maintains a policy of nondiscrimination with respect to all employees and applicants for employment. All employment decisions are made without regard to an individual's age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.