2024-25 School Office Manager Elementary - Bamford Elementary

Responsible for the smooth and efficient management of the school administrative office and for providing administrative
assistance to the principal, administrators, office, school staff, and students at an assigned elementary school. May guide and supervise
the work of support staff.
ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each
essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency of
duties, percent of time and work year may vary based on department or building assignment.

Description of Job Tasks Frequency % of Time
Daily = D On an annual

Weekly = W basis, e.g. 10 Monthly = M hours of a 40
Quarterly = Q hour work week = 10/40
Annually = A = 25%

1. Perform financial duties, including reconciling and monitoring school-wide budgets, grants, D 20%
and PSA accounts; maintain petty cash; research, create, run, and maintain financial and other
reports; monitor and maintain building compensation plans; reconcile phone and cell phone
bills; order and inventory office supplies, equipment, and textbooks; process purchase orders,
warehouse orders, restricted checks, fund transfers, and travel and mileage reimbursements;
monitor purchasing cards; submit job orders; prepare Employee Reports and other
payroll/finance documents.

2. Manage principal’s calendar, including scheduling meetings, observations, and appointments. D 15%
Compose, type, track, and/or submit correspondence, handbooks, newsletters, employee
evaluations, and reports. Make travel arrangements as necessary. Maintain on-site employee
personnel files and security and distribution of school building keys.

3. Receive calls, greet visitors, and answer inquiries. Direct calls and visitors to the appropriate D 10%
person as necessary.

4. Provide first aid and administer student medications, adhering to District and state procedures, D 10%
as needed.

5. Monitor building visitors, visitor sign-in procedures and building activities including crisis D 5%
situations such as building evacuations, lockdowns, emergency situations and safety
procedures. May initiate crisis procedures in the administrator’s absence with direction from
appropriate officials.

6. May supervise support staff, including training, assigning and guiding work, assisting with D 5%
interviewing, and contributing to evaluations.

7. Report and monitor employee absences through absence system. Arrange for, monitor, and D 5%
sign time cards for substitutes.

8. Attend work and arrive in a timely manner. D 1%
9. Maintain building rental calendar, telephone system, and building telephone tree. W 5%
10. Serve on and attend various employee teams and attend all faculty meetings. M 5%

2407 LaPorte Avenue, Fort Collins, CO 80521 • phone: (970) 490-3488
web: www.psdschools.org

11. Process field trip requests. M 5%
12. Assist with production of master school schedule. A 5%
13. Assist in the organization of assessment testing and safety drills. A 3%
14. Manage the School Choice selection process. A 3%
15. Perform other duties as assigned. Ongoing 3%
TOTAL = 100%

EDUCATION AND RELATED WORK EXPERIENCE:

• High school diploma or equivalent
• Specialized training beyond high school preferred
• Five year of progressive related experience, including experience supervising support staff
• Equivalent combination of education and experience acceptable
  

successful completion must be done at earliest convenience after hire)
TECHNICAL SKILLS, KNOWLEDGE & ABILITIES:

• Strong oral and written communication skills
• English language skills
• Strong interpersonal relations skills
• Mathematical skills including basic calculations and application of basic math concepts
• Bookkeeping and accounting skills
• Supervisory skills
• Attention to detail and accuracy skills
• Organizational, problem-solving, and collaboration skills
• Bilingual oral and written communication skills may be required or preferred
• Ability to maintain confidentiality in all aspects of the job
• Ability to manage multiple tasks with frequent interruptions, use time efficiently, demonstrate attention to detail, follow

safety equipment, and report unsafe conditions to the appropriate administrator
MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:

• Operating knowledge of and experience with personal computers, peripherals, and media equipment
• Operating knowledge of and experience with office software
• Operating knowledge of and experience with typical office equipment, such as telephones, copier, fax machine, E-mail, etc.
  

REPORTING RELATIONSHIPS & DIRECTION/GUIDANCE:

POSITION TITLE # of EMPLOYEES
Direct reports: School Secretary 1
School Office Assistant 1
Health Technician 1

50910 – School Office Manager (Elementary)

• Responsible for training employees; planning, assigning, and directing work and assisting with interviewing, hiring, and

PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands, work environment factors and mental
functions described below are representative of those that must be met by an employee to successfully perform the essential functions
of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL ACTIVITIES: Amount of Time
None Under 1/3 1/3 to 2/3 Over 2/3
Stand x
Walk x
Sit x
Use hands to finger, handle or feel x
Reach with hands and arms x
Climb or balance x
Stoop, kneel, crouch, or crawl x
Talk x
Hear x
Taste x
Smell x

WEIGHT and FORCE DEMANDS: Amount of Time
None Under 1/3 1/3 to 2/3 Over 2/3
Up to 10 pounds x
Up to 25 pounds x
Up to 50 pounds x
Up to 100 pounds x
More than 100 pounds x

MENTAL FUNCTIONS: Amount of Time
None Under 1/3 1/3 to 2/3 Over 2/3
Compare x
Analyze x
Communicate x
Copy x
Coordinate x
Instruct x
Compute x
Synthesize x
Evaluate x
Interpersonal Skills x
Compile x
Negotiate x

WORK ENVIRONMENT: Amount of Time
None Under 1/3 1/3 to 2/3 Over 2/3
Wet or humid conditions (non-weather) x
Work near moving mechanical parts x
Work in high, precarious places x
Fumes or airborne particles x
Toxic or caustic chemicals x
Outdoor weather conditions x
Extreme cold (non-weather) x
Extreme heat (non-weather) x
Risk of electrical shock x

50910 – School Office Manager (Elementary)

WORK ENVIRONMENT: Amount of Time
None Under 1/3 1/3 to 2/3 Over 2/3
Work with explosives x
Risk of radiation x
Vibration x

VISION DEMANDS: Required
No special vision requirements.
Close vision (clear vision at 20 inches or less) x
Distance vision (clear vision at 20 feet or more)
Color vision (ability to identify and distinguish colors)
Peripheral vision
Depth perception
Ability to adjust focus x

NOISE LEVEL: Exposure Level
Very quiet
Quiet
Moderate x
Loud
Very Loud

50910 – School Office Manager (Elementary)