Worship Arts Administrative Assistant

Colorado Community Church is looking for someone who loves Jesus to support our vibrant Worship Arts department. If you have excellent communication and computer skills, enjoy working independently, and are excited to coordinate events, manage details, and create systems to equip our amazing team of volunteers, then we'd love to hear from you. Join us and use your gifts to create space where God's people can meet with Him through music and artistic expression!
Job Description Summary:
The Administrative Assistant serves the Worship Arts Department within the Creative Arts Zone. Worship Arts serves the congregation by creating space for God and His people to meet through the use of music and artistic expression. This position provides administrative support for multiple aspects of Worship Arts, including band, singers, production, outreach / missions planning, and detail management. This is a part time (20hr/wk), non-exempt (hourly) support level position with paid time off and paid Holiday benefits. This position reports to the Associate Director of Worship Arts.
Specific Responsibilities:

• Worship Arts - Specific Duties
  • General Administrative Support - help manage the Worship Arts Director & Associate Director email inboxes and calendars, screen/make/return phone calls, create forms, make copies, run errands.
  • Rock (RMS) church database - Maintain and create systems within the church database that allow for effective coordination of events, attendance, volunteers, notes, auditions, etc..
  • Planning Center Online (PCO) database - maintain the weekend service schedule templates, volunteer scheduling, etc.
  • Send departmental communications as requested including birthday cards, monthly department newsletter, etc.
  • Expense Reports - Prepare and review monthly credit card and expense reports, complete check requests, participate in tracking and reconciling program expenses, help track musician, band and tech payroll.
  • Volunteer Support - process new volunteer applications and train volunteers on database usage and roster management.
  • Attend department meetings and take meeting minutes.
  • Maintain inventory of supplies and materials for the department.
  • Provide administrative support for special events (Summer BBQ, Game Nights, Outreach events, etc.)
  • Print and distribute lyric sheets, weekly PCO schedules, band charts, filing, etc.
  • Facilitate room reservations / set up for gatherings and rehearsals.

• Production - Specific Duties

• • Help edit song slides for weekend services as needed. (ProPresenter software)
  • Upload recording of weekend services.
  • Assist Production Manager with seasonal and special services stage design and decorations. Some lifting up to 40 pounds required on occasion

• Work Schedule & Meetings:
  • Work Schedule: Tues, Wed, Fri 9am-3:30pm with some flexibility. Some Saturday or Sunday hours on rare occasions.
  • Office Hours: Keep regular office hours (as much as possible).
  • Meetings: Attend all required staff meetings/retreats (Weekly "Devos & Prayer", Weekly Department Meetings, Monthly Staff Luncheons, Annual Retreat).

• Character
  • A Christ honoring life marked by personal holiness, prayer, bible study, spiritual and emotional maturity and increasing dependence on the Holy Spirit (Titus 1:6-9, 1 Timothy 3:1-7).
  • Unquestionable integrity specifically in areas of handling finances, relationships and time management.
  • A person who understands and models the Christian principle of servant-leadership.
  • Someone who is eager, flexible and has a teachable spirit.

• Competency
  • High organizational skills and works well under pressure and deadlines.
  • Able to manage multiple projects and work well with a variety of personnel.
  • Willing and able to learn and effectively use the church database system (Rock RMS), Planning Center Online and ProPresenter. Experience in Mac OS environment highly preferred.
  • Is comfortable in interdenominational and multicultural settings.

• Convictions
  • In full agreement with Colorado Community's "Statement of Faith" and wholeheartedly embraces and champions "Who We Are".
  • Supportive of the structure and leadership of Colorado Community Church (i.e.: Christ centered, Board governed, Staff led, Congregation Mobilized).
  • Strives for excellence in all work duties and is passionate about seeing others succeed.