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Form of workPosition OverviewThe Service Warranty Administrator is responsible for reviewing and completing warranty claims. This includes preparing, recording, reconciling warranty claims and submitting them to the appropriate party.
We offer competitive benefits such as:
What are the day-to-day responsibilities?
What are the requirements for this job?
We offer competitive benefits such as:
- Medical, Dental, Vision, Disability, and Life Insurance
- 401K with company match
- Paid training and hands on coaching
- Employee discounts for both Automobiles as well as internal vendor products and services, and so much more!
What are the day-to-day responsibilities?
- Reconciles all warranty receivables with payments through the appropriate accounting schedule.
- Follows up on payment of outstanding claims,
- Process all claims by next business day following RO close date
- Handle and resolve all claim corrections and charge-backs
- Establish and maintain relationships with the manufacturer's designated warranty representatives
- Review every warranty repair order written for proper completion, accuracy and legibility according to the policies and procedures
- Analyze problems, identify trends and develop strategies for maximizing claim process
- Flag the technicians for the hours earned on the service they performed
- Check each repair order against the vehicles service history to avoid duplicate claims
- Provide a weekly report to the service manager regarding claim status
- Report any fraudulent manipulation of warranty claims
- Provide parts manager with updated parts listing on a weekly basis
- Conduct weekly audits of warranty and schedules, reviewing all old claims, and address any adjustments or write-offs
- Assist service consultants in closing all open warranty RO's
- Assist service consultants and technicians with any warranty questions
- Assist with special projects, audits and reports as requested
- Review and manage all aging schedules and reports
- Understand and comply with federal, state and local regulations, such as safety requirements, hazardous waste disposal, OSHA right-to-know, etc.
- Attend warranty training courses as needed
- Maintain service files timely.
- Perform receptionist duties as requested.
What are the requirements for this job?
- High school diploma or the equivalent
- Ability to effectively communicate verbally and in writing
- Ability to confront and resolve difficult customer service situations
- Demonstrated customer service skills
- Ability to read and comprehend written instructions and information
- General knowledge of automotive parts and vehicle mechanical operations
- Two years of experience in a automotive dealership
