Voter Registration Specialist I - Recorder (Prescott)

Salary: $18.10 - $23.07 Hourly
Location : Prescott, AZ
Job Type: Full Time - Non Exempt
Job Number: 202400035
Department: Recorder's Office
Opening Date: 01/31/2024
Closing Date: 2/13/2024 5:00 PM Arizona
Role
Under general supervision, performs work of moderate difficulty in the Voter Registration process.
Major Duties, Responsibilities

• Performs specialized clerical and office duties maintaining and processing voter data using a statewide database complying with Federal and State Election Laws.
• Compiles and disseminates correspondence, processes responses, assigns voter status, and appropriately sorts, files, indexes, and retrieves documents. Responsible for proper document preservation and destruction.
• Analyzes and verifies signatures on returned early ballots, candidates, and initiative petitions and clean election E-Qual Slips.
• Performs research, creates, and maintains a street index for use in the election process with the use of GIS applications, Arc map, or other resources.
• Provides information to the public in person, email and/or by telephone by answering questions, explaining procedures, and interpreting statutes.
• Assists military and oversees voters in the voting process by electronic upload, email, or fax.
• Trains and assists temporary employees during the Federal Election cycles.
• Performs other job-related duties as assigned.

Minimum Qualifications
Education:
High school diploma or equivalent.
Experience:
A minimum of one (1) year of general office and/or customer service experience.
Additional Requirements:
Must possess a valid Arizona driver's license without restrictions.
Must be a registered voter of Yavapai County. Must be able to pass background check.
Must successfully complete a handwriting analysis class.
Must successfully complete and maintain State of Arizona Elections Certification.
Other Skills
Required Knowledge, Skills, and Abilities:
Knowledge of:

• Election rules, standards, and procedures.
• Operation of voting machines
• Business English, spelling, grammar, punctuation, and composition.
• Clerical office practices and procedures.
• Research techniques and report writing.
• Current Microsoft Office software.
• Filing and recordkeeping.

Skill in:

• Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees.
• Establishing and maintaining effective working relationships with employees, other agencies, and the public.
• Organization and adherence to detail.

Ability to:

• Work evenings, weekends, holidays, and off-hours during the Election Cycle.
• Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
• Keep management informed of key operating issues affecting the department.
• Remain current in knowledge required to perform assigned duties.
• Handle confidential matters and maintain discretion always.
• Work professionally and effectively with co-workers, clients, victims of crime, witnesses, and the general public.
• Act with courtesy, tact, and diplomacy.

Work Environment:
The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated.
Physical Requirements:
Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 30 pounds.
Additional Job Information:
FLSA: Non-Exempt
Grade: 3
Classification: Classified
Safety Sensitive: No
EMPLOYEE BENEFITS
Yavapai County Government offers a comprehensive employee benefits package to
Full-Time employees working 30 or more hours per week that includes but is not limited to:
• 10 Holidays Per Year
• Annual Leave
• Employee Assistance Program (EAP)
• Health Care Insurance - Medical, Dental, Vision
• Life Insurance
• Long-Term & Short-Term Disability
• Retirement Plans
• Sick Leave
• Tuition Reimbursement Program
ELECTIVE COVERAGE
• 457 Deferred Compensation Program
• Dependent Health Care Insurance - Medical, Dental, Vision
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Short-Term Disability
• Supplemental Life (for employees & dependents)
PLEASE NOTE
• Part-Time, Temporary and Seasonal employees accrue Sick Leave based on hours worked.
• Part-Time employees have limited benefits available.
• Temporary and Seasonal employees are not eligible to accrue Annual Leave.
01
Do you have a high school diploma or equivalent?

• Yes
• No

02
Do you have a minimum of one (1) year of general office and/or customer service experience?

• Yes
• No

03
Are you a registered voter of Yavapai County?

• Yes
• No

04
Must successfully complete a handwriting analysis class.

• I acknowledge my understanding of this requirement.

05
Must successfully complete and maintain State of Arizona Elections Certification.

• I acknowledge my understanding of this requirement.

Required Question