Vice President Of Accounts Payable & Supplier Relations

Our Company
Oaktree is a leader among global investment managers specializing in alternative investments, with $189 billion in assets under management as of December 31, 2023. The firm emphasizes an opportunistic, value-oriented, and risk-controlled approach to investments in credit, private equity, real assets, and listed equities. The firm has over 1200 employees and offices in 22 cities worldwide.
We are committed to cultivating an environment that is collaborative, curious, inclusive and honors diversity of thought. Providing training and career development opportunities and emphasizing strong support for our local communities through philanthropic initiatives are essential to our culture.
For additional information please visit our website at www.oaktreecapital.com.
Responsibilities
The position is within the Expense Management & Analysis (EM&A) sub-department of the Fund Accounting & Operations department.
This resource will lead and oversee Accounts Payable (AP) operations, with a priority towards improving Supplier Management, reporting & analysis, and day-to-day operations.
Typical responsibilities will include:

• Lead special projects to enhance Accounts Payable and be responsible for successful outcomes by assessing progress against timelines and communicating to leadership, key partners, and internal customers. Projects include:
  • Vendor Management Pilot and subsequent implementation into day-to-day operations
    • Partner with Risk Management, Legal, Corporate Services team to launch a unified vendor program, connecting Venminder (Risk), Sirion Labs (Contracts), Supplier IO (Diversity), and Workday (AP) into one cohesive workflow
  • Implementation of Workday Purchase Order program
    • Partner with Corporate Services team to develop a new firm-wide program for Purchase Orders in collaboration with the Vendor Management pilot
  • Active management of AP Suppliers
  • AP's role in Workday Financials Implementation
    • Aid in pre-work necessary including process improvement and providing the business requirements for reporting/databases
• Supervise Accounts Payable day-to-day operations by our global teams, including the identification/implementation of improvements. Design an operational model to support and improve the following:
  • Invoice & expense report processing
    • Design and analyze Workday reports and KPIs
    • Oversee volume and throughput
    • Support internal customer service
  • Supplier Management
    • Report and analyze supplier metrics: spend, volume of activity, frequency of use, services provided, coding
    • Analyze suppliers for dormancy and redundancy of services
    • 1099 issuance
  • Invoice payments & employee reimbursements
    • Monitor bank activity and integrations
    • Seek to improve processing time to payment with corporate liquidity in mind
  • Maintain Reporting Partnerships with
    • Corporate Accounting to report on corporate payables
    • FP&A to analyze spend trends and operational accuracy
    • Vendor Management to provide supplier information
    • Firmwide expense owners with KPIs and custom analyses
    • Travel around Travel & Entertainment policy adherence
  • Miscellaneous including
    • Oversee AP Workday dashboards
    • Buildout training materials for invoice coders and approvers
    • Buildout purchase card policies, procedures, and education
    • Manage unclaimed property payments
    • Educate Workday coders and approvers

Qualifications

• 11+ years Accounts Payable experience within the financial services industry, preferably in the investment management industry
• Experience in Workday preferred
• Experience with vendor management and onboarding tools
• Experience with large sets of data
• Expertise in Microsoft Excel, Word, PowerPoint, and Visio

Personal Attributes

• Relationship Building: works effectively with strong, diverse teams of people with multiple perspectives, talents, and backgrounds. He or she is known for doing what is best irrespective of politics and is comfortable with consensus building (at multiple levels) and soliciting constructive feedback; ability to elicit cooperation from a wide variety of participants including upper management, clients, other departments, and 3rd party providers.
• Communication: strong interpersonal and verbal/written communication skills; ability to present complex material.
• Independence & Collaboration: experience at working both independently and in a team-oriented, collaborative environment; must be able to drive work effectively with limited supervision (at times) while representing department and executive management interests and concerns.
• Work Ethic: focus on continual development, performance, accountability and self-motivation.
• Flexibility & Organization: adapt to shifting priorities, demands and timelines through analytical and problem-solving capabilities; proven ability to multi-task and efficiently manage time across competing activities/resources; able to effectively prioritize, execute tasks, and thrive in a high-pressure fast paced environment.
• Intellectual Curiosity: energized by learning new things and engaging across a wide range of issues; must have strong problem-solving skills; adept at conducting research into project-related issues and products; displays a technical aptitude that lends itself to learning and mastering new technologies.
• Driving Results: sets aggressive timelines and objectives to drive results, conveys a sense of urgency, and drives issues to closure; is a self-starter committed to achieving results and has a strong sense of ownership and follow- through.
• Judgment; makes recommendations and decisions that balance a variety of factors.

Education
Bachelor's degree required.
Base Salary Range
$145,000 - $170,000
In addition to a competitive base salary, you will be eligible to receive discretionary bonus incentives, a comprehensive benefits package and a flexible work arrangement. The base salary offered will be commensurate with experience and/or qualifications, industry knowledge and expertise, as well as prior training and education.
Equal Opportunity Employment Policy
Oaktree is committed to diversity and to equal opportunity employment. Oaktree does not make employment decisions on the basis of race, creed, color, ethnicity, national origin, citizenship, religion, sex, sexual orientation, gender identity, gender expression, age, past or present physical or mental disability, HIV status, medical condition as defined by state law (genetic characteristics or cancer), pregnancy, childbirth and related medical conditions, veteran status, military service, marital status, familial status, genetic information, domestic violence victim status or any other classification protected by applicable federal, state and local laws and ordinances. This policy applies to hiring, placement, internal promotions, training, opportunities for advancement, recruitment advertising, transfers, demotions, layoffs, terminations, recruitment advertising, rates of pay and other forms of compensation and all other terms, conditions and privileges of employment. This policy applies to all Oaktree applicants, employees, clients, and contractors. Staff members wishing to report violations or suspected violations of this policy should contact the head of their department or Human Resources.