Vessel Coordinator

Job Summary:

The Vessel Coordinator for the Texas Pipe & Supply Family of Companies is responsible for reviewing import documentation, vendor communication, data entry for internal receiving processes and logistic scheduling from port and domestic shipments. This position will also execute various projects to assist the Imports Manager.

• Setup vessels and create advance notices, maintain vessel log, assign vessels, and create land loads for Trucking Companies.

• Create vessel folders and print out Advance Shipping Notices for Receiving Supervisor and Trucking Company.

• Reconciliation of yard and warehouse receiving documents.

• Receive direct purchase orders.

• Maintain various reports to assist with end of month reconciliation.

• Review import documentation from vendors.

• Documentation storage, physical copy and electronic.

• Date scheduling, updating dates based on vessel to port and scheduling loads.

Qualifications and Experience:

Some College Education preferred.

• Must be able to read import documents from vendors

• 3-5 years of previous general office experience.

• Microsoft Office (Word and Excel) experience a plus.

• Good oral and written communications skills.

Desired Skills and Traits:

Must be comfortable with interruptions and handling multiple projects and tasks at one time.

• Flexibility regarding work schedule necessary; some mandatory Saturday work.

• Accounting background or experience helpful.

• Data entry and ERP knowledge

• Familiar with import documentation.

Physical Demands and Working Conditions:

The employee will regularly be required to sit at a desk for long periods of time.

• The employee will work on and look at a computer screen for several hours or more every day.

• Verbal communication is vital between internal and external clients, customers, and employees.

• Some lifting of 10-25 lbs. will be required on occasion.