Uts - Program Specialist At Nc State

PG194387TM

48LS107

Temporary

The Program Specialist performs a wide variety of complex administrative functions with specialized program support for CLAWS, a Department of Defense funded research Hub at North Carolina State University and in partnership with other academic institutions and member organizations.
The Program Specialist ensures unit compliance with University rules, policies, and procedures as well as deadlines set by internal and external entities including the University, the College of Engineering and the Department of Defense. The position is the administrative liaison of the unit with other campus units and external clients.
Recurring and significant duties may include, but are not limited to:
Managing membership activities and sponsored project accounts;
Initiating and maintaining analytics related to Hub activities;
Compiling and regularly updating business and technical information related to the unit for internal and external use;
Communicating on behalf of the Hub, Hub Leadership, and laboratories to both internal and external clients/offices via email, telephone, website, oral communication and other media;
Planning, publicizing, coordinating, and evaluating Hub meetings, special events and public relations activities;
Compiling and analyzing data for a variety of reports, grants, contracts and programs;
Initiate financial transactions (Vouchers, JV’s, IDT’s, Marketplace orders, and requisitions)
Process purchase order requests using the departmental internal system. Responsible for all purchases that require a P-card for payment.
Serve as a liaison between the department, PI’s and the purchase requestors by seeking information or confirmation from vendors.
Collecting necessary information and initiating actions through the PMR system when required for actions on ledger 5 projects.
Write and edit various proposals, reports, publications, speeches, and articles;
Reviewing and continuously improving unit business practices.
These duties require the CLAWS Program Specialist to multitask efficiently and effectively, work well with students, staff, faculty, and administration, external clients and others, and work independently. Effective communications both orally and in writing are important skills to possess as this position will spend the majority of their time working with students, PI’s, and diverse companies.
The Program Specialist is also responsible for managing the administrative, purchasing, travel and account management support activities for staff, students, and faculty for the Hub. This position is responsible for disseminating information and responding to inquiries on the process and policies in an accurate, courteous, and timely manner, and providing exceptional service and support, and helping to resolve challenges as they arise.

No

Raleigh, NC

Temporary-Clerical

UTS - Program Specialist at NC State

Monday - Friday; 8am - 5pm; hours may vary (onsite)

Other responsibilities may include:
First point of contact for personnel. Serve as Building liaison which includes notifying residents of ongoing building updates, scheduling and maintaining conference rooms, assigning keys and providing general office support.
Process request for travelers (consists of employees and non-employees) by securing the appropriate travel authorization and funding approvals; arrange logistics and finalize payments. Prepare and initiate travel reimbursement(s).

Professional experience developing and managing a program/project plan.

• Required Skills
  Advanced skills with Microsoft Office, including Word, Excel, and PowerPoint (or similar software)
  Excellent oral and written communication skills
  Excellent organizational and multitasking skills
  Ability to work independently and collaboratively with internal and external stakeholders
  Exceptional customer service skills
  Familiarity with event planning and coordination
  Experience in program support, administrative functions, or a similar role

Professional experience developing and managing a program/project plan.

N/A

No

No

$25.00 per hour

05/16/2024

https://jobs.ncsu.edu/postings/202085

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at www.wes.org or equivalent service. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.