AddressJOB SUMMARY:
Performs secretarial duties in support of the Regional Medical Center Building Director. Provides secretarial support to the management team as requested by the Vice President, Strategic Planning & Marketing.
ESSENTIAL FUNCTIONS OF THE JOB:
- Answers telephone; screens and directs calls; takes and relays messages; provides general information. Greets and directs visitors; answers general inquiries.
- Schedules/coordinates meetings and special events; prepares materials, agendas, as necessary.
- Maintains appointment calendars; schedules appointments; notifies supervisor of commitments; distributes notices and agendas.
- Receives, sorts, and distributes mail; complies relevant information to assist supervisor in handling inquiries.
- Types/Transcribes, proofreads, and edits correspondence, reports, charts, schedules, etc.; collates and assembles reports and documents. Drafts correspondence for supervisor’s signature.
- Coordinates travel arrangements for supervisor.
- Coordinates mailings and distribution of documents.
- Establishes and maintains files; keeps manuals up to date; retrieves information, as required.
- Maintains proficiency in use of MS Office and other departmental computer applications.
- Complies with all Federal and State laws and regulations.
- Maintains the privacy and security of all confidential and protected health information. Uses and discloses only that information which is necessary to perform the function of the job.
- Performs other duties as needed or assigned.
