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Form of work Business Unit:
Cubic Transportation Systems Company Details:
When you join Cubic, you become part of a company that creates and delivers technology solutions in transportation to make people’s lives easier by simplifying their daily journeys, and defense capabilities to help promote mission success and safety for those who serve their nation. Led by our talented teams around the world, Cubic is committed to solving global issues through innovation and service to our customers and partners. We have a top-tier portfolio of businesses, including Cubic Transportation Systems (CTS) and Cubic Defense (CD). Explore more on Cubic.com.
Job Details:
Business Title: CTS Travel Specialist
Job Summary: Responsible for coordinating and booking the CTS Senior Leadership Teams (SLT) travel both domestic and international (including air, lodging, rentals etc.) in accordance with the company policy, using the company systems and the company appointed travel agent. In addition, responsible for coordinating group bookings (customer or industry event, internal team meetings) ensuring cost effective and timely support. Oversee all of CTS travel spend and compliance with company policy working closely with finance and the corporate travel supervisor. This position works under general supervision and direction. Incumbents will regularly exercise discretionary and substantial decision-making authority.
Essential Job Duties and Responsibilities:
- Partner with the Senior Leadership Team (SLT) and their executive assistances to plan and coordinate domestic and international travel.
- Responsible for coordinating and booking the CTS USA based SLT travel using the company system (Concur) and company appointed travel agent in a timely, cost-effective manner in accordance with the company policy.
- Prepare itinerary and ensure all immigration requirements are met and processed ahead of travel. Supports day-to-day traveler inquires, changes or issues.
- May be required to prepare expense reports for SLT in partnership with executive assistant team.
- Partner with the regional executive assistant for the regional SLT travel where appropriate for example where they are travelling with the USA based team, or to cover them during periods of PTO.
- Plan and coordinate group travel for CTS connected with customer or industry or internal meetings or events. Prepare itinerary and obtain group pricing in advance.
- Concur system super-user, able to train and provide guidance on the tool, partner with the corporate travel relationship manager on continuous improvements.
- Acts as travel liaison to address ongoing concerns/updates with travel management company working with the corporate travel relationship manager.
- Responsible for overseeing the CTS travel budget and spend working with finance. Seek opportunities to reduce cost through advance booking, group pricing and block booking of lodging etc.
- Prepare reports of travel expenditure and trends as directed.
- Monitors and supports travel and expense policy compliance and out-of-policy approval matrix.
- Reviews and prepares for payment, all travel related invoices.
- May be assigned additional duties or projects from time to time.
Minimum Job Requirements:
- Bachelor’s Degree preferred with a minimum of five years’ experience in travel management, administration and travel management tools or an equivalent combination of education and experience.
- Must have excellent communication skills with the ability to work collaboratively with all levels of the organization. Prior experience of supporting a global senior leadership team desirable but not essential.
- Proven financial acumen and analytic skills, able to manage a budget and prepare detailed reporting. Ability to analyze and understand complex information.
- Must have strong negotiating abilities to obtain cost effective rates.
- Prefer working experience with Concur travel management tool or similar
- Must also have proven ability to handle confidential information discretely and with tact.
- Ability to prioritize work, complete multiple tasks, and work under deadlines.
- Devises solutions based on limited information and precedent and adapts existing approaches to resolve issues. Uses evaluation, judgment, and interpretation to select right course of action.
- Familiarity with or prior experience in travel and tourism.
The description provided above is not intended to be an exhaustive list of all job duties, responsibilities and requirements. Duties, responsibilities and requirements may change over time and according to business need.
Cubic Pay Range:
$35 - $55 hourly + benefits.
- Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from our lowest geographic market up to our highest geographic market.
The Cubic pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.
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Worker Type:
Employee
