Transaction Coordinator

We are looking for an individual who is organized, helpful, EXTREMELY detail oriented, and learning-based. Working on our team, you will bring your dynamic personality, consultative spirit, and desire for excellence in all that you accomplish. You will manage our real estate transactions from pended-to-closing. You’ll work to make sure home inspections are arranged, assist with escrow documentation, schedule inspection appointments, and repairs, and assure offers and counteroffers are approved. Applicants should enjoy helping people and continually learning how to streamline our process. They will relish the opportunity to take on greater responsibilities and will be eager to demonstrate your ability to push the team closer to achieving its goals, as well as be deeply committed to the team achieving greater levels of success. As you succeed in the role, you may have limitless opportunities to grow and increase your responsibility and income.

Compensation:

• $40,000 - $50,000 salary plus bonus potential
• Benefits negotiable
• Paid Time Off
• Bonus opportunities

$40,000 - $50,000

• Input client information into the client database system, track transaction activities, and submit each necessary document to the office broker for file compliance
• Schedule home inspections and any necessary repairs, and assist in negotiations regarding repairs
• Oversee all administrative tasks regarding home buyer and seller transactions from executed purchase agreement to close
• Obtain seller’s approval for the buyer’s offers and counteroffers to ensure the transaction process goes as quickly as possible
• Arrange for and attend events regarding the closing process, including moving schedules
• Manage post-closing systems and past client communication
• Keep lead agents informed regarding any problems or issues that need to be handled
• Responsible for financial systems, including maintaining books, relocation services, & paying bills
• Implement projects from agents as needed
• Manage all incoming/outgoing leads, prospects, & referrals, track sources of business & keep team numbers on track
• Manage calendars & appointments for multiple team members
• Consult & provide customer service for clients, negotiate inspection responses, & handle all closing issues
• Manage vendor relationships
• Assist with team and office logistics
• Oversight of contracts through closing
• Answer and direct phone calls
• Organize and schedule appointments
• Coordinate buyer/seller transactions
• Write and distribute email
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Travel when necessary to place lockboxes, signs, etc. (weekly gas stipend will be available)

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment
• Proficiency in MS Office (MS Excel in particular)
• Attention to detail and problem-solving skills
• Strong written & verbal communication skills
• Exceptional organizational & project management abilities
• Learning-based
• Strong consultation & customer service skills
• Service-based attitude
• Tech savvy; up-to-date with latest office gadgets and applications and able to navigate new systems quickly
• Able to multitask and prioritize daily workload - can work on multiple projects at once
• Exceptional critical thinking skills
• Independent working with an ability to work at a fast pace
• Detail-oriented and enjoyment of completing a large volume of tasks
• Candidate will need to be willing to obtain a real estate license upon hiring (Agent will reimburse)
• Comfortable handling strong personalities
• Must be thorough and LOVE to-do lists
• This person must have a CAN and WILL DO attitude. This person will be willing to help out wherever needed to help the team succeed

The Crown Homes Real Estate team is made up of 40+ agents located in Delaware and Pennsylvania. We have a dynamic team of professionals who are dedicated to helping clients reach their real estate related goals. We are comfortable with technology and able to leverage various platforms to manage client relationships and stay up-to-date on industry news and trends. We are fueled with a passion for the industry and have a proven track record of success in real estate sales, with excellent communication skills and the ability to build strong relationships with clients and local businesses.