Trading Assistant

Job Description

SUMMARY

The Trading Assistant is responsible for providing a wide range of post-sale support to trading activities, at the direction of the Trader. These duties may include creating and submitting documentation, contract creation and distribution, billing, inventory management, logistical (railroad, trucks, drayag e, barge) support, and other duties as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Note: This list is not designed to cover or contain a comprehensive listing of activities, duties,or responsibilities required for this job. Duties, responsibilities, and activities may change at any time.

• Assist the Traders with the details of contract management, shipment details and other details of daily business. Create and submit documentation for sales and purchase of agricultural commodities, applying for and organizing government export certificates, and managing letters of credit.
• Communicate with facilities, customers, transportation providers, traders, and accounting to ensure pertinent information is effectively relayed
• Create and distribute contracts to the supplier/customer outlining details of the transaction
• Daily settlement of inbound and/or outbound loads
• Enter transaction details into our proprietary software; update as necessary
• Manage inventory; monitor position and complete monthly reconciliation
• Receive and process invoices from vendors; work with accounting to process payments, timely and accurately
• Generate and send billing to appropriately account for sales; ensure pertinent backup accompanies invoices
• Resolve inquiries from suppliers and vendors related to billing and invoices
• Communicate with facilities, customers, transportation providers, traders, and accounting to ensure pertinent information is effectively relayed across all
• Provide logistical support to trading group; issue shipping documentation and other information to facilities and transport as needed
• Generate reports daily/periodically to update the trader on several key items including inventory, logistics, and contracts
• Perform other administrative tasks as needed to support the trading group or other areas of the organization

REQUIRED EDUCATION AND EXPERIENCE

• High School Diploma required; Associates Degree preferred in Accounting or general business
• 2+ years’ work experience; preferably in an administrative environment with exposure to accounting or inventory management
• Intermediate proficiency in the Microsoft office suite, particularly Excel
• Previous experience working with software to track and manage data

OTHER SKILLS AND ABILITIES

• Excellent communication skills
• Ability to prioritize tasks and stay organized
• Great attention to detail
• Ability to understand and adapt to unique company structure to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to work with mathematical concepts; apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Works well with internal staff and external vendors and customers
• Lead and assist in special project requirements and execution as needed

SUPERVISORY RESPONSIBILITY

None

POSITION TYPE AND EXPECTED HOURS OF WORK

This is a full-time position. Typical hours of work are Monday through Friday from 8:00am – 4:30pm and may fluctuate with business needs, at the direction of or with managerial approval.

TRAVEL REQUIREMENTS

No travel is expected for this position.

EQUAL OPPORTUNITY EMPLOYER

AgMotion, Inc. is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, national origin, ancestry, religion, age, citizenship, sex, marital or veteran status, disability or handicap, sexual orientation, gender identity or any other basis prohibited by applicable law.

Reasonable accommodations will be made for qualified individuals with disabilities, in accordance with the Americans With Disabilities Act and applicable state laws.

PHYSICAL REQUIREMENTS

The physical demand s described here are representative of those that must be met by an employee to successfully perform the primary functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk; or hear.The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 10 pounds, and may occasionally be required to lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.

WORK ENVIRONMENT

This position operates in a professional office environment and requires routine usage of standard office equipment including, but not limited to, computer, phone (landline and/or mobile device), photocopier, filing cabinets, and fax machines. While performing the essential duties of this job, the noise level in the work environment is usually moderate to boisterous?.