Team Coordinator Washington, D.c., Usa External Affairs

Be a part of a revolutionary change
At PMI, we’ve chosen to do something incredible. We’re totally transforming our business and building our future on one clear purpose – to deliver a smoke-free future.
In late 2022, PMI acquired Swedish Match and its leading oral nicotine product portfolio. We can now provide legal age nicotine users who would otherwise continue to smoke, access to a broader range of better alternatives to combustible products.
With huge change, comes huge opportunity. So, wherever you join us, you’ll enjoy the freedom to dream up and deliver better, brighter solutions and the space to move your career forward in endlessly different directions.
Our success depends on people who are committed to our purpose and have an appetite for progress.
As the Team Coordinator, you will play a crucial role in supporting the smooth operation and efficient functioning of Reg Affairs Integrated with Sci Engagement team and its staff. Your primary responsibility will be to facilitate effective communication, coordinate activities, and ensure collaboration among team and staff members.
Your ‘day to day’:

• Communication facilitation: Serve as a central point of contact for team members, relaying information, messages, and updates between different individuals and departments. Prepare documents and minutes of the meetings, store and track meeting minutes and follow up actions.

• Coordination and scheduling: Organize and schedule team meetings, luncheons, and employee team building activities or special projects both internally and externally. Prepare agendas and ensure timely distribution of meeting minutes. Coordinate travel arrangements and accommodations for team members when necessary. Own the calendar of expected business and org milestones and management reviews.

• Documentation and reporting: Maintain accurate records, files, and databases related to team activities. Prepare reports, and other materials as required.

• Research. Handle information requests which require finding elements from various sources and prepare ad-hoc correspondence and reports.

• Task and project management: Assist in coordinating tasks and tracking their progress. Collaborate with team members to ensure deadlines are met and provide support as needed. Help prioritize projects and allocate resources effectively. Assist with special projects.

• Process improvement: Identify areas for efficiency enhancement and propose solutions to streamline team workflows and optimize productivity. Collaborate with other Team Coordinators and assistants to improve internal process, suggest efficiencies based on the Company goals.

• Training and onboarding: Assist in the onboarding process for new team members, ensuring they have the necessary resources and information to integrate smoothly into the team.

Who we’re looking for:

• Bachelor’s Degree and minimum 5 years of relevant working experience. Proven experience in a coordination or administrative role, preferably within a team or project-based environment.
• Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple responsibilities simultaneously.
• Strong communication skills, both written and verbal, with the ability to effectively interact with individuals at all levels of the organization.
• Proficiency in using productivity tools such as project management software, collaboration platforms, and Microsoft Office.C2
• Detail-oriented mindset with a focus on accuracy and quality.
• Proactive and resourceful problem-solving abilities.
• Ability to adapt to changing priorities and work well under pressure.
• Strong interpersonal skills, with the ability to build rapport and work collaboratively in a team setting.

Annual Base Salary Range: $68,000-$93,500
What we offer

• We offer a competitive base salary, annual bonus (applicable based on level of position), great medical, dental and vision coverage, 401k with a generous company match, incredible wellness benefits, commuter benefits, pet insurance, generous PTO, and much more!
• We have implemented Smart Work, a hybrid model of working that promotes flexibility in the workplace.
• Seize the freedom to define your future and ours. We’ll empower you to take risks, experiment and explore.
• Be part of an inclusive, diverse culture where everyone’s contribution is respected; Collaborate with some of the world’s best people and feel like you belong.
• Pursue your ambitions and develop your skills with a global business – our staggering size and scale provides endless opportunities to progress.
• Take pride in delivering our promise to society: To improve the lives of a billion smokers.

PMI is an Equal Opportunity Employer
PMI Global Services Inc. and PM Global Brands Inc. are a subsidiary of Philip Morris International Inc. Philip Morris International (PMI) is leading a transformation in the tobacco industry to create a smoke-free future and ultimately replace cigarettes with smoke-free products to the benefit of adults who would otherwise continue to smoke, society, the company, its shareholders and its other stakeholders. PMI is a leading international tobacco company engaged in the manufacture and sale of cigarettes, as well as smoke-free products, associated electronic devices and accessories, and other nicotine-containing products in markets outside the U.S. In addition, PMI ships versions of its IQOS Platform 1 device and consumables to Altria Group, Inc. for sale under license in the U.S., where these products have received marketing authorizations from the U.S. Food and Drug Administration (FDA) under the premarket tobacco product application (PMTA) pathway; the FDA has also authorized the marketing of a version of IQOS and its consumables as a Modified Risk Tobacco Product (MRTP), finding that an exposure modification order for these products is appropriate to promote the public health. PMI is building a future on a new category of smoke-free products that, while not risk-free, are a much better choice than continuing to smoke. Through multidisciplinary capabilities in product development, state-of-the-art facilities and scientific substantiation, PMI aims to ensure that its smoke-free products meet adult consumer preferences and rigorous regulatory requirements. PMI's smoke-free product portfolio includes heat-not-burn and nicotine-containing vapor products. As of September 30, 2023, PMI's smoke-free products are available for sale in 82 markets in key cities or nationwide, and PMI estimates that approximately 19.7 million adults around the world, excluding Russia and Ukraine have already switched to IQOS and stopped smoking. For more information, please visit www.pmi.com and www.pmiscience.com.