Talent Strategy And Support Associate

Human Resources and Talent Strategy

• Co-coordinate all recruitment and talent goal-setting and planning processes.
• Co-create talent and recruitment calendars, strategies, benchmarks, goals
• Ensure a robust talent recruitment marketing strategy is in place
• Work to improve talent recruitment of minority candidates and all teaching candidates
• Create data reports to assist in being data-driven in all hiring choices
• Creation of retention statistics presentation and determination of high-yield staff recruitment sources
• Create/Maintain a list of new markets for staff and deploy relationship builders as needed
• Oversee and Liaise for all employee marketing efforts: work with DEC to:
• Assure job postings are up to date and accurate
• Post or remove postings as necessary
• School website communicates appropriately to candidates and to parent stakeholders about candidates
• Assure clear and inspiring role descriptions are used
• Co-Screen applicants and recommend resumes for further review
• Organize and coordinate candidate phone screenings, interviews, etc.
• Conduct phone screenings and reference checks as required
• Coordinate and organize in-person interviews, including preparing materials for the hiring team
• Assure candidate follow up is timely and appropriate
• Provide school tours for candidates
• Ensure 3 references are received per candidate
• Assure all new candidate paperwork is turned in, processed and organized.
• Assist DBO with collecting financial paperwork
• Coordinate background checks for new hires
• Maintain candidate hiring paperwork on file for future reference
• Conduct staff exit interviews
• Create reports for administration and board about reasons staff leave and collaborate in suggesting methods to retain high-quality staff
• Create contracts for TES employees
• Write contracts for new employees, employee renewals, etc.
• Work alongside DBO to assure staff salaries are accurate
• Track and organize all employment agreements
• Hire, coordinate and supervise substitute teachers
• Create strategy for recruiting substitute teachers
• Post position on and off regularly
• Screen, Interview, and select substitute teachers.
• Provide orientation and training of new substitute teachers
• Supervise/check-in with substitute teachers while they sub at school - check in with regular staff about the subs
• Schedule substitute teachers into best fit positions as possible
• Monitor and help ensure that all teachers maintain current certification/licensure
• Create a working knowledge of the latest certification/license requirements by completing training regularly
• Build relationships with staff at NCDPI and call on behalf of staff to solve licensure issues
• Track staff certification/license processes
• Maintain calendars of staff visa status, certification status, test needs, etc
• Notify staff of licensure tests, deadlines, etc.
• Assure license renewals are conducted properly and in a timely fashion
• Process licenses at the school level
• Assist with the H1B visa process for any new staff as required
• Training
• Ensure all onboarded staff complete required safety training
• Ensure all substitute teachers complete required safety training
• Staff absences/extra work
• Track all staff absences using approved tracker
• Receive requests for personal leave and approve those you can approve and forward others to DEC for approval
• Track any staff extra work using approved tracker
• Teaching Assistants:
• Coordinate TA evaluations by deploying the TA evaluation to teachers to complete on a scheduled basis
• Review TA evaluation results and bring any concerns to the DEC
• Set up monthly 10-20 minute TA meetings to celebrate wins, and gather any concerns to solve. Solve concerns or share concerns with applicable person.
• Act as point person for TA concerns, bring them to applicable person.
• Update staff contacts
• In collaboration with school support specialist, create & update staff contact lists

Support

• Build relationships with school staff and get to know then and their classroom needs in order to:
• Provide substitute support
• Assist with staff needs
• Bring communication from staff to DEC or DBO as needed
• Alert DEC of any staff issues
• Coordinate Substitute Teachers for Staff
• Maintain a substitute teacher database for schedules and payroll
• Be available early in the morning to text for substitute teachers
• Maintain spreadsheets of all staff absences
• Have a major understanding of the master schedule and use that knowledge to create best schedules when there are staffing shortages
• Track CEUs earned by teachers at our building
• Support the DEC by maintaining a tracking system for CEU’s earned by staff at TES
• Prepare print-outs of CEUs for teachers at the end of employment
• Prepare Form E’s for teachers at the end of employment
• Staff support
• Listen to staff questions and refer staff to best person for answer
• Schedule lunch coverage for upper school staff on Wednesdays and EOG testing days
• Website Updates
• Contribute to updating all areas of the website
• Ensure new staff biographies are updated
• Ensure staff directory is updated with current photos
• Update board page
• All pages, regular updates and checks
• Google Calendar
• Keep google calendars for the teachers updated: internal staff calendar, bus calendar, picnic table calendar, assembly calendar, etc.
• Support the TES Board
• Post approved board minutes on the TES website
• Update approved policies on TES Master Policies List
• Help onboard new TES board members (background checks, paperwork, etc)
• Update website with board required items
• Administrative Support for the DEC in the following areas:
• Report staff issues to the DEC
• Prep: Packets, binders, materials for Professional Development
• Scheduling for staff training, staff travel, staff appointments, etc.
• Direct support to the Director of Education and Curriculum in on other support activities as required
• Other Random Support Areas:
• Help clean spaces when staff leave to prepare for new staff
• Help with arrival and dismissal procedures of students
• Help cover class recesses and lunch when needed
• Check in/out FOBS to staff maintaining spreadsheet of staff fob numbers, adding staff fob access to sonitrol’s system
• Contact sonitrol or monitoring company with any staffing & fob number changes
• Ensure monitoring company has accurate fob/staff numbers

Tech Support

• Create and maintain spreadsheets, organizing all staff and student devices including but not limited to staff computers, student chromebooks and iPads
• Label and organize all staff and student devices
• Serve as a liaison between the outside tech who serve TES and the students/staff
• Check in/out BOY and EOY all staff computers and other devices
• Identify tech related issues caused by students (broken screens, etc) and send fee letter to families
• Collect and record funds for tech payments, contact families to ensure funds are receieved

Testing Coordination Support

• Attend state mandated testing training
• Support Student Services with testing as requested
• Assist in creating and deploying testing schedules, collaborate with all departments
• Assist in testing materials management
• Administer tests
• Assist in staff testing training
• Assist in testing reporting
• Assist in testing data analysis
• Maintain testing and data confidentiality
• Ensure test security

Curriculum/materials

• In collaboration with the school support specialist, create a system for organizing school/student/teacher/curriculum materials
• Assist in organizing those materials
• Lead in organizing tech materials (chromebooks, ipads, chargers, monitors, connectors, voice amplifiers, etc, etc)

Supporting “Out Front”

15% (or 5 hours per week, about 1-1.25 hrs/day)- hours arranged in collaboration with the nurse

Reception

• Be a friendly and helpful “first-contact” for visitors and guests.
• Follow school’s safety protocols regarding visitors, including all guidelines, policies and procedures related to visitors and COVID-19
• Welcome and check-in people at the building in a courteous manner and assist them with directions, etc.
• Answer phones and direct calls in a courteous manner
• Assist volunteers with directions, locations, copier, etc.
• Assist with Reception/nurse duties when she/he is absent
• Assist with lunch deliveries, student missing lunches, etc.
• Maintain school lunch food supply
• Notify administrative specialist when lunch items need replenishing
• Be familiar with the school’s safety protocols, cameras, locks, etc and use these in ways that maintains safety

Student Support -

• Assist with testing accommodations.
• Support students in waiting for the Nurse, Dean or Counselor when needed
• In collaboration with Student Services Coordinator, support student emotional needs if SSC is not available immediately

Nurse Assistance

• Assist with health related student needs
• Vision screening
• Pop-up injuries/illness support as needed
• Sub for head nurse when she is out
• Apply bandages
• Give medication after training
• Administer ice packs
• Track nurse visits
• Relay any serious nurse needs to the nurse
• Coordinate front desk coverage to account for nurse duties

“Out front” Administration and Support:

• Accept deliveries and ensure deliveries are picked up or brought to correct staff
• Assist parents/visitors/volunteers with needs,
• Assist with check-out of staff in June
• Support with emergency clean ups such as restroom needs, spills, leaks, vomit, etc. and help address janitorial/maintenance issues that arise during the school day
• Help whereever needed (lunch coverage, car line duty, etc)
• Knowledge and monitoring of school safety protocols (especially use of Verkada system and security cameras)
• Manage lost and found
• As needed front desk coverage during emergency needs (example when nurse has to go help someone in another space)