System Administrator 3

Skill 1: Reading & Understanding Procurement Documents
Skill 2: Critical Thinking/Team Work
Skill 3: Writing/Documentation(IT Contract/Procurement Reviewer/Consultant)
MaineIT's Architecture & Policy (A&P) Team is seeking an I.T. Procurement Reviewer.
The core assignment of this position is to review I.T. Procurement instruments for enterprise Architecture & Policy alignment.
Proper vetting of I.T. Procurement instruments are highly consequential in optimizing the lifetime total cost of ownership of I.T. products and services.
Maine IT A&P team has an established workflow, and standard operating procedure, for this review process. This position is expected to align with, and help improve, the existing workflow and standard operating procedure.
This is a fast-paced assignment where both speed and precision are equally valued. Besides other members of the A&P team, this position is expected to collaborate closely with several other parties, including DAFS I.T. Procurement, MaineIT Security & Compliance, the various MaineIT Operational verticals, the various Agency business stakeholders, and the Assistant Attorney General assigned to MaineIT.
Nurturing and enhancing these various relationships is an essential assignment of this role as well. Besides essential technical competence, MaineIT values individuals that model our CARE values in everything they do.
These include:
· Practice Customer-focus, ensuring that our customers are heard, and their needs are met.
· Hold ourselves to a high level of Accountability by being transparent with our stakeholders.
· Maintain an effective level of Responsiveness by providing timely updates in a proactive manner.
· Practice empathic people-focused services by applying emotional intelligence skills and behaviors.
MINIMUM QUALIFICATIONS: Bachelor's Degree in an Business with a concentration in technology, plus five (5) years of I.T. procurement experience. Experience with I.T. Architecture, and/or I.T. Policy, and/or I.T. compliance, and/or government procurement (10+ years of reviewing contact documents in the public sector is a plus)
Responsibilities include:
Internal and External Document Reviews: Confirm all business requirements are defined in the requested document (RFP, RFQ, Contract, Contract Amendment) and all IT Policy references noted within the digital collaboration platform (SharePoint)
Following our rigor of version control and workflow, flag missing references involving IT Policy, Data Security, Privacy, (Standard Call outs including NIST references which may be missing)
Review and formally alert MaineIT SME's involving the procurement document review from MaineIT for specific policy items including: Infrastructure/Hosting, Application Development, Digital Accessibility, Web Hosting, Network, Compliance, Security, Financial Transactions. (SharePoint and Outlook/email)
Complete a regular reviews and document successive checks with Director of A&P, Enterprise Architect or Solution Architect prior to MaineIT A&P formal sign off. (Comments writing SharePoint, Managing messaging within the Microsoft Dynamics Program program)
Communicate and report all findings by email to key SME's and A&P team. (Email and Excel)
All activity is tracked according to A&P standard workflow. (Excel)
Reading & Understanding Procurement Documents Critical Thinking/Team Work Writing/Documentation Skills Needed:
1. Working with Computers — Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
2.
3. Writing — Communicating effectively in writing as appropriate for the needs of the audience.
4. Reading Comprehension — Understanding written sentences and paragraphs in work related documents.
5. Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
6. Speaking — Talking to others to convey information effectively.
7. Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
8. Active Learning — Understanding the implications of new information for both current and future problem-solving and decision-making.
9. Judgment and Decision Making — Considering the relative costs and benefits of potential actions to choose the most appropriate one.
10. Time Management — Managing one's own time and the time of others.
11. Coordination — Adjusting actions in relation to others' actions.
12. Monitoring — Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
13. Complex Problem Solving — Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
14. Social Perceptiveness — Being aware of others' reactions and understanding why they react as they do.
15. Operations Analysis — Analyzing needs and product requirements to create a design.
16. Service Orientation — Actively looking for ways to help the team.
17. Management of Material Resources — Obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work.
18. Mathematics — Using mathematics to solve problems.
19. Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
20. Obtaining and Sharing Information — Observing, receiving, and otherwise obtaining information from all relevant sources.
21. Organizing, Planning, and Prioritizing Work — Developing specific goals and plans to prioritize, organize, and accomplish your work.
22. Scheduling Work and Activities — Scheduling events, programs, and activities, as well as the work of others.
23. Making Decisions and Solving Problems — Analyzing information and evaluating results to choose the best solution and solve problems.
24. Updating and Using Relevant Knowledge — Keeping up-to-date technically and applying new knowledge to your job.