Address
Form of workSupv Admin Operations
The Supervisor of Administrative Operations oversees and manages the daily administrative functions within a department or organization. They are responsible for ensuring efficient operations, coordinating administrative tasks, and supervising administrative staff. This role involves overseeing office procedures, managing budgets, handling employee relations, and implementing policies and procedures. The Supervisor of Administrative Operations plays a crucial role in maintaining smooth operations and supporting the overall success of the organization.
Primary Duties:
• Provides leadership, coaching and guidance to the Administrative MHR Teammates. Assists in
developing and implementing administrative and office procedures.
• Manages/oversees billing, account receivables, accounts payables, and procurement for MHR.
• Works as the main liaison with GEODIS US Accounting, assisting with accounting requirements to
ensure accurate and timely month-end process.
• Prepares Month End Variance Analysis report to be distributed to MHR Department Leaders,
indicating the financial results of each Department and root causes of key variances to LoS
budget and pertinent forecasts / internal targets.
• Analyzes financial / business / operational data to identify short- and long-term trends and drivers
that can support timely decision and action to improve the business and achieve our financial
goals.
• Uses business intelligence tools (Power BI, SQL, etc.) extensively to uncover valuable business
insights, working in partnership with IT and other relevant workstreams.
• Reviews trial balance from Finance to ensure expense and revenue elements are accurate.
• Responsible for leading the effort to complete the MHR Annual Budgeting Process. Reviews
budget for discrepancies against forecast and actual.
• Provides financial modeling and analytical support to MHR Leadership to improve operational
performance and business results.
• Approve purchase orders and invoices in our P2P system Coupa.
• Works on special projects as needed.
• Orders office supplies.
• Other duties as assigned.
Experience:
• Accounting, Finance or Business degree required.
• Minimum 3 years related experience and/or training.
• PC proficiency to include strong Microsoft Office skills with Word, Outlook, Excel and PowerPoint
• Strong knowledge of business intelligence tools / databases (Power BI, SQL, etc.)
Essential Skills:
• Excellent written and verbal communication skills and organizational skills
• Ability to read and interpret documents such as safety rules, operating and maintenance
instructions, and procedure manuals.
• Analyze and interpret data with a goal of providing routine leadership reports and
correspondence.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or
diagram form.
While performing the duties of this job, the employee is regularly required to sit, walk, use hands to finger, handle, or feel. The employee must occasionally lift and/or move up to 25 pounds. The incumbent is regularly exposed to ambient lighting and temperate climate conditions.
The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
Job Duties as documented in this job description are considered "Essential Functions" and have been created by the standards of the Equal Employment Opportunity Commission (EEOC). The standards of the Americans with Disabilities Act (1990) require that employees be able to perform "Essential Functions" of the job with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the "Essential Functions".
The Supervisor of Administrative Operations oversees and manages the daily administrative functions within a department or organization. They are responsible for ensuring efficient operations, coordinating administrative tasks, and supervising administrative staff. This role involves overseeing office procedures, managing budgets, handling employee relations, and implementing policies and procedures. The Supervisor of Administrative Operations plays a crucial role in maintaining smooth operations and supporting the overall success of the organization.
Primary Duties:
• Provides leadership, coaching and guidance to the Administrative MHR Teammates. Assists in
developing and implementing administrative and office procedures.
• Manages/oversees billing, account receivables, accounts payables, and procurement for MHR.
• Works as the main liaison with GEODIS US Accounting, assisting with accounting requirements to
ensure accurate and timely month-end process.
• Prepares Month End Variance Analysis report to be distributed to MHR Department Leaders,
indicating the financial results of each Department and root causes of key variances to LoS
budget and pertinent forecasts / internal targets.
• Analyzes financial / business / operational data to identify short- and long-term trends and drivers
that can support timely decision and action to improve the business and achieve our financial
goals.
• Uses business intelligence tools (Power BI, SQL, etc.) extensively to uncover valuable business
insights, working in partnership with IT and other relevant workstreams.
• Reviews trial balance from Finance to ensure expense and revenue elements are accurate.
• Responsible for leading the effort to complete the MHR Annual Budgeting Process. Reviews
budget for discrepancies against forecast and actual.
• Provides financial modeling and analytical support to MHR Leadership to improve operational
performance and business results.
• Approve purchase orders and invoices in our P2P system Coupa.
• Works on special projects as needed.
• Orders office supplies.
• Other duties as assigned.
Experience:
• Accounting, Finance or Business degree required.
• Minimum 3 years related experience and/or training.
• PC proficiency to include strong Microsoft Office skills with Word, Outlook, Excel and PowerPoint
• Strong knowledge of business intelligence tools / databases (Power BI, SQL, etc.)
Essential Skills:
• Excellent written and verbal communication skills and organizational skills
• Ability to read and interpret documents such as safety rules, operating and maintenance
instructions, and procedure manuals.
• Analyze and interpret data with a goal of providing routine leadership reports and
correspondence.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or
diagram form.
While performing the duties of this job, the employee is regularly required to sit, walk, use hands to finger, handle, or feel. The employee must occasionally lift and/or move up to 25 pounds. The incumbent is regularly exposed to ambient lighting and temperate climate conditions.
The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
Job Duties as documented in this job description are considered "Essential Functions" and have been created by the standards of the Equal Employment Opportunity Commission (EEOC). The standards of the Americans with Disabilities Act (1990) require that employees be able to perform "Essential Functions" of the job with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the "Essential Functions".
