Summer Secretary

Job Description
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.
GRPS MISSION: Our mission is to ensure that all students are educated, self-directed and productive members of society.
Summer Secretary
Department: Instruction
Unit: No-Benefit
Hourly Rate: Current Hourly Rate
Program Dates: 06/17/2024 - 07/25/2024 (Monday - Thursday). No work 7/4/2024.
Hours: 7:00 AM - 1:30 PM w/half hour duty free lunch
Open House: Attendance at GRUPA Spring Open House; Date: TBD
JOB SUMMARY
Provides administrative support to summer school program by participating as a team partner and supporting the building administrative staff and the building improvement plan. Position reports to the principal or assigned staff member.
ESSENTIAL JOB FUNCTIONS
Essential functions under the Americans with Disabilities Act may include any of the following duties, knowledge, and skills. This list is illustrative only and is not a comprehensive listing of all functions and duties performed by employees in this position. Regular on time and in person attendance is an essential function of this job. Other essential functions may include, but are not limited to the following:
Assist the building administrator with various tasks including message handling and written communications (including newsletters, flyers & brochures), answering mail, filing, payroll, and scheduling.
Order and maintain inventory of all school supplies for daily use for all staff members, process purchase requisitions and supply requests.
Record all student daily attendance.
Responsible for the maintenance of student computer records system including enrollment, attendance and scheduling also responsible for providing all necessary reports.
Responsible for being the initial contact person for parents and visitors. Provide appropriate responses when able or direct the individual to the appropriate contact.
Maintain student files.
Record student data information in school file and files for pupil personnel as they enroll or drop.
Responsible for the recording of student vaccination records.
Maintain breakfast/lunch program files for programs that have breakfast/lunch.
Maintain the computerized student information system & be willing to be trained on other computer applications for school use.
Provide first aid as needed or seek appropriate medical services.
Responsible for school inventory (i.e., building keys, supplies, equipment, etc.).
Secure and prepare time reports for staff.
Maintain a positive, supportive & cooperative working relationship with staff, students, administration, families, and the community
Interact with co-workers, administration, students, parents, and the community in positive, supportive, and cooperative ways.
Responsible for working with the school volunteers, to ensure the district policies and procedures are implemented.
In-person and on-time attendance is mandatory.
Other duties as assigned.
QUALIFICATIONS
Education and Experience:
High School Diploma or GED.
Previous secretarial experience in the requested grade level.
Demonstrated experience working with computers.
Working knowledge of windows-based programs (Microsoft Word & Excel).
Preferred Qualifications:
Experience with Microsoft Publisher.
Working knowledge of the district’s e-mail, student records, substitute system, payroll and financial systems or the willingness and the ability to learn.
Knowledge, Skills, and Abilities:
High level of interpersonal skills to handle sensitive and confidential situations and documentation.
Demonstrated ability to problem solve (listen, identify problem and collaboratively problem solve).
Demonstrated ability to make good decisions that are consistent and fair within contractual guidelines and Board policies
Attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines.
Good to excellent spelling, grammar, and written communication skills.
Excellent telephone etiquette and oral communication skills.
Recognition of adherence to the confidentiality requirements of the office and ability to maintain it at a high level.
Good public relations, professional and courteous conversation skills with school customers.
Ability to deal with high stress situations, prioritize multiple tasks, work independently, and make independent decisions as needed.
ADA REQUIREMENTS
The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PHYSICAL DEMANDS
While performing the duties of this job, the employee is required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl, talk, hear (in a quiet or noisy environment). Specific vision abilities required by this job include close vision, distance vision and ability to adjust/focus.
WORK ENVIRONMENT
The noise level in the work environment is usually moderate. Work is performed indoors.
MENTAL FUNCTIONS
While performing the duties of this job, the employee is required to compare, analyze, communicate both orally and in writing, copy, coordinate, instruct, compute, synthesize, evaluate, use interpersonal skills, compile, and negotiate.
Non-Discrimination
The Grand Rapids Public Schools will not discriminate against any person based on race, sex, sexual orientation, gender, gender identity and expression, height, weight, color, religion, national origin, age, marital status, pregnancy, disability, veteran, or military status.
Americans with Disabilities Act accommodations: Assistance with the application process may be requested through the Human Resources Department at (616) 819-2022 or humanresources@grps.org.
Primary Location GR University Preparatory Academy (6-12)
Salary Range Per Hour
Shift Type Part-Time