Subcontracts Specialist - Remote

Company Overview

Allbridge delivers property technology (PropTech) solutions that drive value for property owners in the multifamily and hospitality space to elevate the connected experience for residents and guests. We currently serve more than 1 million rooms across North America and the Caribbean partnering with owners, developers, general contractors, and operators who benefit from Allbridge’s combined engineering and support expertise with a vision of an innovative end-user digital experience.

We are rapidly growing and seeking top talent to join our team. If you want to work in a thriving industry that combines best-of-breed solutions with technology planning, engineering, installation, and support, Allbridge may be the company for you. Made up of talented, dedicated, and energetic professionals, Allbridge offers significant career growth opportunities, and competitive compensation and benefits which are designed to inspire, reinforce, and reward a culture of empowerment, teamwork, and a healthy work-life balance.

Join us in transforming property technology into one seamless, connected experience!

• The Subcontract Specialist is the owner of the subcontract and the subcontractor relationship from initiation through execution in operations, up to and including the closure of the subcontract.
• Preparation of subcontract specifications and terms and conditions for procurement of services, including gap analysis, subcontract organization and utilization of templates and formatting requirements. Negotiate subcontracts ensuring compliance with company requirements and administer resulting subcontracts. Participate in subcontract negotiations, administration, and supplier subcontract activities to provide for proper subcontract acquisition and fulfillment in accordance with legal and customer contractual requirements, and company policies. Fully document the development and negotiation of subcontracts, including appropriate record keeping for historical and audit purposes.

• Point of contact with Subcontractor’s contracting department.
• Work with Dispatch team to review Statements of Work (SOW) to ensure contractual terms and conditions within SOW are identified and dispositioned appropriately.
• Work with key subcontractors required to support new and existing business.
• Develop and manage requests for proposals including all relevant flow through provisions.
• Ensure Contractors are following and have signed Non-Disclosure, Proprietary Information Agreements or other compliance documents as required.

• Support the reporting activities required to demonstrate compliance with corporate and divisional subcontracting policies, goals, and objectives.
• Ensure prompt and professional delivery of post-award subcontract administration / sub contractual change management functions, ensuring compliance with legal and customer contractual requirements and company policies.
• Analyze, evaluate and recommend proposals by understanding and negotiating contract pricing rates, cost structure estimates of material, equipment services, production cost, performance requirements and delivery schedules to ensure accuracy and completeness.
• Support and educate internal stakeholders on various aspects of subcontracting processes, the role of other functions in subcontract creation and lifecycle, and continuous improvement initiatives.

Requirements

• 3+ years direct or indirect work-related experience with subcontracts, contracts or within supply chain.
• Excellent communication skills, both oral and written, and interpersonal skills for dealing with internal and external customers.
• Excellent organizational skills and high attention to detail.
• Must have strong computer knowledge with the use of various software programs including MS Office.
• Ability and desire to learn and apply new concepts, processes and approaches.

• Must have the ability to adapt to new and challenging situations.
• Ability to handle a high volume of work with changing priorities.
• Ability to review, analyze and assist in the creation and development of contractual documents and competently articulate requirements verbally and in writing.

Compensation / Benefits

In addition to earnings and other incentives Allbridge offers a comprehensive package of benefits, based on eligibility, typically for regular, full-time positions, some of which include:

• Medical and Prescription options, Dental, and Vision Plans
• Health Saving and Flexible Spending accounts
• Short and Long-Term Disability insurance options
• Life and Accidental Death and Dismemberment insurance Plan options
• Supplemental Insurance Plan options
• 401(k) Profit-Sharing Retirement plan
• Flexible Paid Time Off after 60 days of employment
• Paid Holidays, per Employee Handbook

Equal Opportunity Statement