Address
Form of workDepartment:
SOM Wichita Academic and Student Affairs (ASA)
ASA CoordinatorsPosition Title:
Student Services CoordinatorJob Family Group:
Professional StaffJob Description Summary:
ARE YOU A FIT FOR US?
• If you want an opportunity to make a significant impact on the lives of highly motivated medical students who will become the future physicians for Kansas, apply now. If you are mission-driven, student-centered, engaged and team-focused, you will have an opportunity to enhance our team's ability to promote student success.
• Best candidates will have a willingness to excel, learn and put students' needs first. This position requires someone who is organized, detail-oriented and self-motivated. As our team member, you will gain experience in Student Services and receive professional development through strengths coaching. Join our high-performing, collaborative and team-driven environment.
BENEFITS
• We provide a robust benefits package including exceptional and affordable health insurance, market-based compensation and paid retirement plans matched by KU School of Medicine-Wichita. To support your journey toward good health and well-being, we provide an on-site gym and an assistance program that provides mental wellness services.
• We believe a work-life balance offers returns that benefit the entire organization and its employees. As a full-time employee, you will enjoy generous leave policies that include up to 22 days of vacation per fiscal year (July-June), sick and parental leave. We also provide 10 paid holidays and one annual discretionary day after six months of employment.
ABOUT KU SCHOOL OF MEDICINE-WICHITA
• More than 2,500 medical students have graduated from the KU Wichita campus since 1974. And even more have enhanced their education here in one of our 15 accredited residency and fellowship programs. You can find our graduate physicians across the United States serving their communities in fields of anesthesiology, family medicine, internal medicine, OB-GYN, orthopaedics, pediatrics, psychiatry, radiology, surgery and other specialties.
• The Wichita Biomedical Campus, breaking ground in 2024, is a collaboration with the University of Kansas, Wichita State University and WSU Tech. More than 3,000 health profession students will begin studying in downtown Wichita in the fall of 2026.
ABOUT THE DEPARTMENT OF ACADEMIC & STUDENT AFFAIRS
• ASA is a "one-stop shop" for all our medical students. We collaborate with campus employees to support and oversee all services students might need related to career development, academic progression and advising, coaching, and professional and personal development. We enhance students' experiences through a wide variety of basic Student Services, wellness programming and social events.Job Description:
This position is responsible for scheduling and enrolling all medical students, administrative management of internal/external databases, and serving as a liaison with students, faculty, and departmental administrators in the School of Medicine.
Resume and cover letter is required to be considered for this position.
This position will pay $23.32 per hour.
Required Qualifications
Bachelor's degree
1-2 years of experience with database or task management systems
1-2 years of experience working in an academic setting
Preferred Qualifications
Enrollment experience in a higher education institution
Highest levels of organizational skills, accuracy, and attention to detail are critical
Ability to consistently deliver superior customer service
Ability to comply with instructions, procedures, standards, and policies
Ability to work a flexible schedule in order to meet student needs
Description of Job Duty
Coordinates scheduling of courses for M3 and M4 students.
Assist students with elective availability.
Prepare and send schedule reports (rosters) to hospitals and department
administrators.
Maintain accuracy of the course catalog.
Verifies that all students have met graduation requirements.
Ensures each clerkship has submitted grades by deadlines.
Verifies accuracy of official transcripts.
Answer student inquiries and resolve problems related to enrollment.
Provide educational guidance and assistance to students by arranging
schedules and recommending courses.
Maintain accuracy of information in the student database.
Build and administer the lotteries for the M1/M2 SER weeks and the M3
clerkship schedules.
Maintain all SER week course information (overview sheets, enrollment
dates, enrollment limits, assigned faculty, and evaluations).
Ensures SER week student evaluations are completed.
Serve as proctor for the National Board of Medical Examiners (NBME)
subject exams and the United States Medical Licensing Exam (USMLE)
Steps 1, 2, and 3.
Creates and maintains proctoring schedule for NBME subject exams.
Coordinates financial aid workshops.
Review applications, eligibility and coordinate scheduling for all visiting
students using the Visiting Student Learning Opportunity (VSLO) program.
Coordinates relocation scholarships, technology reimbursements, and other
scholarships.
This position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.
Required Documents:
Comprehensive Benefits Package:
Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus nine paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html
Employee Type:
RegularTime Type:
Full timeRate Type:
Hourly
Compensation Statement:
The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.
Pay Range:
$21.09 - $28.47
Minimum
$21.09
Midpoint
$24.78
Maximum
$28.47
SOM Wichita Academic and Student Affairs (ASA)
ASA CoordinatorsPosition Title:
Student Services CoordinatorJob Family Group:
Professional StaffJob Description Summary:
ARE YOU A FIT FOR US?
• If you want an opportunity to make a significant impact on the lives of highly motivated medical students who will become the future physicians for Kansas, apply now. If you are mission-driven, student-centered, engaged and team-focused, you will have an opportunity to enhance our team's ability to promote student success.
• Best candidates will have a willingness to excel, learn and put students' needs first. This position requires someone who is organized, detail-oriented and self-motivated. As our team member, you will gain experience in Student Services and receive professional development through strengths coaching. Join our high-performing, collaborative and team-driven environment.
BENEFITS
• We provide a robust benefits package including exceptional and affordable health insurance, market-based compensation and paid retirement plans matched by KU School of Medicine-Wichita. To support your journey toward good health and well-being, we provide an on-site gym and an assistance program that provides mental wellness services.
• We believe a work-life balance offers returns that benefit the entire organization and its employees. As a full-time employee, you will enjoy generous leave policies that include up to 22 days of vacation per fiscal year (July-June), sick and parental leave. We also provide 10 paid holidays and one annual discretionary day after six months of employment.
ABOUT KU SCHOOL OF MEDICINE-WICHITA
• More than 2,500 medical students have graduated from the KU Wichita campus since 1974. And even more have enhanced their education here in one of our 15 accredited residency and fellowship programs. You can find our graduate physicians across the United States serving their communities in fields of anesthesiology, family medicine, internal medicine, OB-GYN, orthopaedics, pediatrics, psychiatry, radiology, surgery and other specialties.
• The Wichita Biomedical Campus, breaking ground in 2024, is a collaboration with the University of Kansas, Wichita State University and WSU Tech. More than 3,000 health profession students will begin studying in downtown Wichita in the fall of 2026.
ABOUT THE DEPARTMENT OF ACADEMIC & STUDENT AFFAIRS
• ASA is a "one-stop shop" for all our medical students. We collaborate with campus employees to support and oversee all services students might need related to career development, academic progression and advising, coaching, and professional and personal development. We enhance students' experiences through a wide variety of basic Student Services, wellness programming and social events.Job Description:
This position is responsible for scheduling and enrolling all medical students, administrative management of internal/external databases, and serving as a liaison with students, faculty, and departmental administrators in the School of Medicine.
Resume and cover letter is required to be considered for this position.
This position will pay $23.32 per hour.
Required Qualifications
Bachelor's degree
1-2 years of experience with database or task management systems
1-2 years of experience working in an academic setting
Preferred Qualifications
Enrollment experience in a higher education institution
Highest levels of organizational skills, accuracy, and attention to detail are critical
Ability to consistently deliver superior customer service
Ability to comply with instructions, procedures, standards, and policies
Ability to work a flexible schedule in order to meet student needs
Description of Job Duty
Coordinates scheduling of courses for M3 and M4 students.
Assist students with elective availability.
Prepare and send schedule reports (rosters) to hospitals and department
administrators.
Maintain accuracy of the course catalog.
Verifies that all students have met graduation requirements.
Ensures each clerkship has submitted grades by deadlines.
Verifies accuracy of official transcripts.
Answer student inquiries and resolve problems related to enrollment.
Provide educational guidance and assistance to students by arranging
schedules and recommending courses.
Maintain accuracy of information in the student database.
Build and administer the lotteries for the M1/M2 SER weeks and the M3
clerkship schedules.
Maintain all SER week course information (overview sheets, enrollment
dates, enrollment limits, assigned faculty, and evaluations).
Ensures SER week student evaluations are completed.
Serve as proctor for the National Board of Medical Examiners (NBME)
subject exams and the United States Medical Licensing Exam (USMLE)
Steps 1, 2, and 3.
Creates and maintains proctoring schedule for NBME subject exams.
Coordinates financial aid workshops.
Review applications, eligibility and coordinate scheduling for all visiting
students using the Visiting Student Learning Opportunity (VSLO) program.
Coordinates relocation scholarships, technology reimbursements, and other
scholarships.
This position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.
Required Documents:
- Resume/CV
- Cover Letter
Comprehensive Benefits Package:
Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus nine paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html
Employee Type:
RegularTime Type:
Full timeRate Type:
Hourly
Compensation Statement:
The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.
Pay Range:
$21.09 - $28.47
Minimum
$21.09
Midpoint
$24.78
Maximum
$28.47
