State Reporting/PowerSchool Administrator

Job Description

POSITION: State Reporting/Powerschool Administrator

Essential Responsibilities Other duties as assigned

a. Collects data from the district and reports it to the State.

b. Develops and maintains reports as needed from district databases.

c. Develops standards for acquisition of student data meeting the standards set by state reporting.

d. Coordinates data processing, and software usage as related to Student Information Systems and student rostering.

e. Works with the CIO/Asst Superintendent to develop standards for training personnel in the use of State Reporting data and Student Information Systems and all aspects of student data.

f. Oversees the Student Information System, PowerSchool. Including but not limited to student personal data, grades, etc.

g. Develop, maintain, and monitor database access system tools related to Student Information Systems and student rostering.

h. Oversees assigned key software programs student rostering related to PowerSchool.

i. Develops professional development related to hardware and software related to Student Information Systems and student rostering.

j. Issues and follows written and oral instructions and adjusts errors as needed.

k. Supports staff and technology department on the Learning Management System (Canvas).

l. Monitors and informs the CIO and Asst Superintendent of evolving technologies and their implications and costs.

m. Assists the Technology Department with upgrades and troubleshooting as necessary.

Primary Information Systems

a. State Reporting: Report to the State and Federal Agencies data collections on a weekly,

monthly, quarterly, or State determined time frame. Analyze Data Layouts, export data from

Powerschool, analyze data, correct errors, submit data prior to the reporting window close

date.

b. PowerSchool: (student information system) system setup, maintenance, troubleshooting,

updates, customizations, creating reports (admin offices, counselors, teachers), training and

support, student fees, attendance, student photos, and scheduling.

c. SchoolMint: (student information system) creating and maintaining full solutions each year,

assisting with maintaining school registration processes.

d. Canvas: (student learning management system) course population via PowerSchool sync,

supporting and troubleshooting PowerSchool to Canvas issues, supporting the Technology

Staff with implementation issues.

e. SchoolMessenger: (mass calling/email system): mass calls, mass corporation emails, and

assisting office staff. Acting as the backup to the technology staff in delivering alerts to

the public.

f. Standards for Success(teacher evaluation system): maintaining the system, assist teachers

and administrators with issues, troubleshooting problems.

h. Clever: (automatic roster system used between student information system and

other programs) system setup to import from other systems, troubleshooting.

i. Other: (student testing programs) including not limited to , ILEARN, IREAD, ISTEP+,

ISTEP+10, ECA, PSAT & NWEA.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to

perform each essential duty satisfactorily. The requirements listed below are representative of the

knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable

individuals with disabilities to perform the essential functions.

LANGUAGE SKILLS:

The ability to read, analyze, and interpret technical procedures, and/or government

regulations. The ability to manipulate software programs and procedural manuals. The ability to

effectively present information and respond to questions from groups of staff and students.

REASONING ABILITY: The ability to define problems, collect data, establish facts, and draw valid

conclusions. The ability to interpret an extensive variety of technical instructions and relay this

information to those impacted.

OTHER SKILLS AND ABILITIES:

Experience with computer software maintenance in a school or

commercial setting. The ability to apply knowledge of current research and theory in a specific field.

The ability to establish and maintain effective working relations with students, staff, and the school

community. The ability to speak clearly and concisely both in oral and written communication. The

ability to perform duties with awareness of all district requirements and Board policies.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be

met by an employee to successfully perform the essential functions of this job. Reasonable

accommodations may be made to enable individuals with disabilities to perform the essential

functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear.

The employee is occasionally required to stand, walk, operate a computer, and reach with hands and

arms. Lifting of items usually under 50 pounds may be required. Specific vision abilities required by

this job include close vision.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

The noise level in the work environment is relatively quiet.

The information contained in this job description is for compliance with the American Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed. The individuals currently holding this position may perform additional duties and the supervisor(s) may assign additional duties.

The employee shall remain free of any alcohol or non-prescribed controlled substance abuse in the workplace throughout his/her employment in the School Corporation.