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SalaryDEPT OF EMERGENCY AND MILITARY AFFAIRS
The Department of Emergency & Military Affairs (DEMA), led by The Adjutant General, provides emergency management and military capabilities to the citizens of Arizona and the nation. The Emergency Management Division consists of three sections—operations, preparedness, and financial administration. Each section works collaboratively across the agency and with external partners to manage emergency responses and reduce the impacts of disasters. Additionally, DEMA is the headquarters for the Arizona National Guard, the primary combat reserve of the United States military. The Arizona Army and Air National Guard provide military forces and equipment to accomplish community, state, and federal missions.
STATE HAZARD MITIGATION BRANCH MANAGER
Job Location:
Work Location: Papago Park Military Reservation (PPMR), Phoenix, AZ
Posting Details:
Salary: $26.9701 - $37.7612 per hour (DOE)
Grade: 24
Closing Date: March 21, 2024
Job Summary:
The State Hazard Mitigation Branch Manager is the State of Arizona's and agency's sole Subject Matter Expert (SME) for all State and Federal Hazard Mitigation programs. This position assists legislators, attorneys, and executive leadership, as the SME, in the development and writing/rewriting of Arizona Revised Statutes, Arizona Administrative Codes, and appropriation bills related to HAZARD MITIGATION, as well as the State's response to proposed changes in federal laws/policies/regulations. This position is independently responsible for managing and administering federal and STATE HAZARD MITIGATION programs, to include but not limited to: FEMA's Hazard Mitigation Assistance (HMA) grant program: Building Resilient Infrastructure and Communities (BRIC), Pre-Disaster Mitigation (PDM), Flood Mitigation Assistance (FMA), Hazard Mitigation Grant Program (HMGP), Hazard Mitigation Grant Program Post Fire (HMGP - Post Fire), Safeguarding Tomorrow through On-going Risk Mitigation (STORM) Act, Legislative Pre-Disaster Mitigation (L-PDM), National Earthquake Hazards Reduction Program (NEHRP), Emergency Operations Center Grant Program (EOCGP), and State sponsored HAZARD MITIGATION projects. Additionally, this position consults and advises directly with local, State, and federal officials regarding mitigation activities impacting federal and State Public Assistance programs and assists local agencies in developing viable projects.
Personally prepares for anytime (24/7) response and no-notice recalls to the State or Alternate Emergency Operations Center (SEOC), and/or Joint Field Office (JFO), and/or the State Recovery Operations Center (SROC) during disaster or exercise activations. Trains for specific SEOC/SROC positions and performs duties as assigned through internal agency policy.
Job Duties:
- Directs the implementation of all DEMA-managed Hazard Mitigation programs, including managing minimum budget of $20M annually. Reviews and interprets federal policy and requirements for HAZARD MITIGATION programs and explains issues of highly complex, sensitive, and visible nature to a diverse audience including legislators and public emergency management stakeholders. Determines, establishes, and enforces State policy and protocols related to HAZARD MITIGATION grants. Manages federal & State funds for Hazard Mitigation. Prepares grant documents, makes State recommendations and provides some approvals. Coordinates the use of State inspectors and auditors. Determines eligibility of proposed projects. Perform situational monitoring and status tracking of all proposed projects. Approves disbursal and payment of State and federal funds.
- Manages the Recovery Mitigation section including oversight of the Mitigation office and final work product(s), and supervision of its staff through regular group meetings and one-on-one interactions. Determines and assigns Reservist/FTE assignments and hours, and approves timecards and billed accounts, in accordance with their submitted hours and recorded daily activity logs.
- Provides leadership and direction to managers, supervisors, and professional staff across State and local agencies in emergency management. Directs the conduction of FEMA classes, DEMA classes, mitigation outreach, workshops, Recovery Road Shows, seminars, and internal programmatic training for stakeholders, applicants, and staff. Attends and presents at national conferences, summits, classes, symposiums, and professional workshops. Leading complex resource management, providing programmatic guidance and technical support to Sub-Applicants. Creates and establishes staff proficiency requirements and provides relative training for DEMA-EM staff.
- Establishes and implements the use of electronic files, trackers, websites, dashboards. Creates or modifies required forms, templates, presentations, and tools. Provides programmatic technical/logistical support, and maintenance and backup of all Mitigation records and systems.
- Acts as final signatory authority for administrative functions on 60% of mitigation grant programs offered. Initiates and provides outreach, and directs interfaces with stakeholders, officials and representatives at federal, State, and local government levels, and Private Non-Profits in the application and management of multiple Mitigation grant programs.
- Annually updates and maintains the federally required State Hazard Mitigation Administrative Plan. Regularly evaluates, establishes, and manages budget of available management costs. Continually evaluates changing conditions and funds availability and determines workload and assignments for staff.
- Liaisons between FEMA, DEMA-EM, and all Sub-Applicants. Administers, maintains, and approves State and sub-applicants' access to State and federal systems, including: eCivis, eGrants, FEMA GO, and NEMIS.
- Trains for specific SEOC/SROC positions and performs duties as assigned through internal agency policy. May provide technical assistance to the Infrastructure Coordinator and Recovery Branch Manager.
Knowledge, Skills & Abilities (KSAs):
- Broad and generally deep understanding of all facets of management and leadership, as well as a vision for the Arizona Revised Statutes, Arizona Administrative Code, Non-disaster and disaster grant administration.
- Deep understanding of auditing procedures, Federal, State, and local procurement laws, requirements, and processes.
- Principles and practices of administration, with special reference to organization, fiscal management, strategic planning, control, leadership and supervision, and personnel management and administration.
- Principles of emergency management, specifically those related to mitigation and the current nationwide trends.
- Federal laws, acts, rules, policies, codes regarding disaster recovery programs (44CFR, Stafford Act, FEMA policies). State statutes, codes regarding disaster recovery programs (Arizona Revised Statutes, AZ Administrative Code).
- Business and management principles involved in strategic planning, resource allocation, procedures for leadership technique, production methods, personnel information systems, and coordination of people and resources.
- Principles and processes for providing customer and personal services; customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
- Grant concepts, spreadsheets, practices and procedures, report writing, emergency management and grant terminology.
Skilled in:
- Conveying complex technical matters to a diverse audience and presenting concepts in a concise and organized fashion in both written and oral formats.
- Process improvement and problem-solving identification and analysis, utilizing Lean principles.
- Preparation of contracts and budgets; auditing both for compliance and completeness.
- Full-cycle programmatic and project development.
- Financial skills related to grants management and auditing.
- Active listening and critical thinking; using past experience, logic and reasoning to identify strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
- Providing effective guidance and technical expertise to all levels of government and customers.
- Developing, interpreting, and implementing State and Federal laws, acts, rules, policies, statutes, codes, and regulations.
- Proficient use of computers, software (Microsoft Word, Power Point, Excel) and graphics (PDF). Developing, interpreting, implementing State, Federal laws, acts, rules, policies, statutes, codes and regulations.
Ability to:
- Operate with little to no supervision in a complex environment, making final decisions for a division.
- Develop and monitor the division-level budget; reporting overall department-level budget to executive team; manages, monitors and tracks grant management-related costs and other relevant activities performed by the department.
- Identify required resources; train, schedule, and monitor resources; lead hiring process; be accountable for effective use of resources.
- Demonstrated ability to work collaboratively in teams and across organizations.
- Develop and present instructional programs to political figureheads, emergency management personnel, state/tribal/county/local agencies, volunteer organizations and first responders.
- Anticipate changing priorities and pro-actively prepare adjustments to schedules; anticipate needs during absences and ensure work responsibilities and commitments will be met.
- Balance, prioritize and organize multiple tasks while developing and training a collaborative team.
- Synthesize feedback and adjust scheduling and priorities on short notice.
Selective Preference(s):
Desired qualifications include any combination of experience, education, and training that meets the knowledge, skills, and abilities as described. The preferred candidate should have 5+ years of experience with FEMA's Hazard Mitigation Assistance grant program, to include BRIC, FMA, HMGP, HMGP-Post Fire, STORM and PDM is preferred. 5+ years’ experience in personnel management & project logistics is preferred. 5+ years’ experience in grant administration and financial reporting. Experience in eGrants, FEMA GO, NEMIS, and Grants Portal systems is preferred.
Pre-Employment Requirements:
- This position requires possession of and ability to retain a current, valid state-issued driver's license appropriate to the assignment. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12.)
- In State travel required.
- Individual is required to pass a criminal background investigation.
- Bachelor's Degree required in Emergency Management, Finance, Business, Engineering, Law, or related degree, or equivalent (9 cumulative years) experience.
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits:
- Sick leave
- Vacation with 10 paid holidays per year
- Health and dental insurance
- Retirement plan
- Life insurance and long-term disability insurance
- Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
Retirement:
Eligible DEMA employees participate in excellent retirement programs provided by the Arizona State Retirement System (ASRS) and for fire personnel the Public Safety Personnel Retirement System (PSPRS).
Contact Us:
If you have any questions, please feel free to contact hr@azdema.gov.
DEMA is a smoke-free work environment.
ADA/EEO Employer
The State of Arizona is an Equal Opportunity and Reasonable Accommodation Employer
