Position Summary
Under the direction of the Human Resources Manager and Talent Acquisition Lead, the Staffing Coordinator will manage the administrative pre-hire and onboarding process for all new hires in all Allied Companies.
Job Responsibilities include but are not limited to:
- Administrative point of contact for offer letters, pre-employment testing, new hire paperwork, and new hire orientation.
- Support the Talent Acquisition Lead in the overall hiring process including providing feedback for areas of improvement and streamlining.
- Provide technical support for candidates with the ADP Recruitment portal, ensuring ease of access for accepting job offers and consenting to background check/drug screenings.
- Coordinate all departments involved in onboarding to ensure a Best-in-Class orientation/day 1 experience. This includes but is not limited to: Human Resources/Training & Development, Payroll, Safety, IT and Corporate Services.
- Prepare New Hire packages for all new hires and ensure that they are shipped to the respective office and received timely.
- Maintain Inventory and place ad hoc orders for New Hire merchandise and apparel.
- Troubleshoot training issues to ensure that all safety and compliance training is completed prior to completion of orientation.
- Sign off on new hire onboarding and training at the end of day 1 – communicate completion with Superintendent, Manager, HR, Payroll and Safety.
- Ensure positive applicant experience throughout the hiring process.
- Provide timely ongoing communication with hiring manager on applicant status changes throughout the hiring and onboarding process.
- Hire candidate in ADP and maintain all employee records in Employee Documents
- Develop partnerships with key internal/external stakeholders, involved in the hiring process.
- Be responsible for data entry into the Application tracking system in ADP and the maintenance of records.
- Update the job requisition list for the Executive Team on a weekly basis.
- Other duties as assigned.
Knowledge:
- Bachelor’s Degree in Human Resources, Business Administration, or related field; or an equivalent combination of education and experience
Work Experience:
- Minimum of 3 years Human Resources experience with specific expertise in recruitment or onboarding experience.
Skills and Competencies:
- Excellent written, verbal and presentation skills
- Detail oriented with excellent organization skills
- Proficient in working with Microsoft Office Products
- Familiarity with industry best practices and standards
- Ability to translate complex problems and concepts in training
- Tactful, diplomatic, confidential and the highest level of integrity.
- Strong leadership with demonstrated skills and ability to coach and develop others.
- Demonstrate the ability to operate effectively in an independent manner, using independent judgment and an understanding of strategic and tactical business needs.
Physical Requirements
- 100% Office Setting, including sitting, some bending, walking and viewing