Staffing Assistant

WHAT YOU'LL DO
This role will join our Southwest Staffing team, supporting the Dallas office, which drives the team development of BCG's most important asset - its people. Our team is seeking a Staffing Assistant to provide critical logistical, relational, and administrative support. This role is ideal for someone passionate about a career in the HR/People space, and who thrives in fast-paced environments while maintaining a keen attention to detail.
Our consultants work across the private, public, and social sectors to drive impact that transforms organizations-and often themselves in the process. Consulting teams are thoughtfully staffed to balance the needs of the individual, the firm, and our clients. The Staffing Assistant will support the Staffing and Mobility team in the initial and end stages of the staffing process, will ensure accurate data management, and will liaise with other key Business Services teams. This role will also develop meaningful connections with our consulting staff to facilitate a transparent and rapid flow of information.
WHO WE ARE
BCG pioneered strategy consulting more than 50 years ago, and we continue to innovate and redefine the industry. We offer multiple career paths for the world's best talent to have a real impact on business and society. As part of our team, you will benefit from the breadth and diversity of what we are doing today and where we are headed next. We count on your authenticity, exceptional work, and strong integrity. In return we are committed to supporting you in discovering the most fulfilling career journey possible-and unlocking your potential to advance the world.BST is the operational heart of our business and is invaluable to our success. Roles such as finance, human resources, risk, and IT, help propel BCG forward. BST employees support the core of the organization and provide outstanding value to the business. As a BST member, you will work with inspiring, talented, dedicated, and curious colleagues in an energizing, fast-paced environment in which people are treated with respect and help one another to succeed. Working at BCG provides you with the opportunity to grow through interesting and challenging work and to have an active voice in your personal career development.
YOU BRING (EXPERIENCE & QUALIFICATIONS)

• Bachelor's degree required
• 1-3 years of administrative support or human resources experience, preferably at a professional services firm

Competencies:

• Highly organized, attentive to detail and responsive to all forms of communication
• Excellent written and verbal communication skills
• Numeric proficiency and experience managing financial data
• Proficient computer skills: MS Office with a strong preference for substantial Excel and PowerPoint experience

ADDITIONAL INFORMATION
Compensation Information:
Total compensation for this role includes base salary, annual discretionary performance bonus, contributions to BCG's Profit Sharing and Retirement Fund (PSRF), and a market leading benefits package described below.
At BCG, we are committed to offering a comprehensive benefit program that includes everything our employees and their families need to be well and live life to the fullest. We pay the full cost of medical, dental, and vision coverage for employees - and their eligible family members.* That's zero dollars in premiums taken from employee paychecks.
All of our plans provide best in class coverage:

• Zero dollar ($0) health insurance premiums for BCG employees, spouses, and children
• Low $10 (USD) copays for trips to the doctor, urgent care visits and prescriptions for generic drugs
• Dental coverage, including up to $5,000 (USD) in orthodontia benefits
• Vision insurance with coverage for both glasses and contact lenses annually
• Reimbursement for gym memberships and other fitness activities
• Fully vested retirement contributions made annually, whether you contribute or not
• Generous paid time off including vacation, holidays, and annual office closure between Christmas and New Years
• Paid Parental Leave and other family benefits such as elective egg freezing, surrogacy, and adoption reimbursement

*Employees, spouses, and children are covered at no cost. Employees share in the cost of domestic partner coverage.

• This role currently requires 3 days a week in office presence. This provides flexibility the remaining 40% of the work week. This hybrid work plan allows for critically important learning, collaboration, and networking with our colleagues. Specific days in the office are agreed upon by the team.

EQUAL OPPORTUNITY
Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, protected veteran status, or any other characteristic protected under federal, state or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws.
YOU'RE GOOD AT
Staffing Process Support

• Provide support to the Staffing function by tracking casework assignments and billing arrangements for non-partner consulting staff:
  
  • Assist with outreach to current case teams to confirm upcoming end dates for all consultants
  • Respond to ad-hoc requests for information related to staffing opportunities, availability, staffing data/reports, consultant information and availability
  • Request updated staffing bios from consulting staff and upload to individual BCG Navigator pages (intranet)
  • Assist with searches for consulting staff with specific expertise for proposals and sold work
• Collect all required data from case leadership to open a new request for the local staffing system
• Support the end-to-end process of short-term staffing in the time between formal assignments for consultants in conjunction with the Staffing Specialist
• Develop working relationships with all members of the local office to facilitate the information flow to provide timely, transparent information
• Respond to special projects and other internal requests as needed

Staffing System Data Management

• Maintain and update all individual staffing assignments, availability and related data in the Staffing database
  
  • Assignment start / end dates
  • Billing and case code assignments
  • Vacation time, scheduled trainings, and LOAs (working with HR)
  • Notes on upcoming availability
  • Updated performance highlights after the completion of every assignment
• Generate weekly consulting staff availability reports for the Talent Management and Staffing team; and maintain 'base list' availability to share with case team leaders and other offices
• Create project and resource request entries in online staffing system
• Gather staffing data, analyze and prepare reports on consultant deployment and investments as needed in conjunction with the Staffing Specialist

Finance, HR & Information Management Liaison

• Coordinate with Managing Directors & Partners, local finance, and other North America offices to:
  
  • Identify or open the appropriate codes for staffing assignments
  • Ensure investment requests are transparent and have been approved by the relevant parties
  • Provide case codes, billing instructions and information to consulting staff and other North America staffers as needed
  • Work with Talent Management and Finance team to review consultant billing and leakage report each week and request corrections as necessary
  • Create Information Management (IM) teamsites for each new case
  • Work with the IM team to ensure teamsites are opened and closed in a timely manner

Perform other duties and projects required
YOU'LL WORK WITH
BCG's HR team works to attract, develop, excite, deploy, and retain the best people in the market. Those in human resources jobs manage the life cycle of all BCG employees-from hiring top talent and developing their skills to rewarding their contributions and supporting career progression and mobility.