Address
Form of work
SalaryDuties and Responsibilities
Essential Duties and Responsibilities
Provides clerical and administrative support to the Director of Special Services and Counseling. Also responsible for performing functions and tasks associated with the preparation, delivery and maintenance of department services.
Characteristic Duties and Responsibilities
- Provides general information regarding department services to students, faculty, staff, and members of the community.
- Supervises student employees including those participating in the federal work-study program.
- Oversees the maintenance and management of student records and files and is responsible for ensuring that documents are retained in accordance with FERPA and HIPPA guidelines.
- Manages and updates student records on student information database and other department forms, calendars and spreadsheets as needed.
- Prepares requisitions and other accounting/purchasing/receiving documentation; records and tracks department expenditures.
- Produces or orders documents, files, or textbooks in alternative formats as needed.
- Prepares paperwork for the hire and payment of note-takers, scribes and readers.
- Compiles data and reports relevant to the delivery and efficacy of services.
- As needed, issues equipment or provides reader/scribe services to students.
- Assist department staff as needed to facilitate delivery of services to students.
- Participates in on-campus and off-campus events intended to promote the college and department services.
- Performs tasks which may include but are not limited to responding to inquiries, answering calls, scheduling appointments, scanning, copying, and filing.
- As assigned by the Director of Counseling and Disability Services, future duties not specified in this job description that are essential and relevant to the delivery of services and support student success.
Qualifications/Certifications/Licenses/Skills
NOTICE: Required Documents
To be considered for this position, you are required to upload your high school diploma or unofficial transcript or GED certificate. If recommended for this position an official transcript(s) will be required. If a license or certificate is required for this position, upload proof of your current license/certificate.
Required:
- 60 hours of college credit earned
- Valid Texas State Driver’s License, reliable transportation
Preferred:
- Associates Degree
- Work experience in community college setting or working with individuals with disabilities.
- Prior office work experience.
Knowledge, Skills and Abilities
- Skilled in human relations:
- Knowledge of the socio-economic conditions and ethnic culture of the student body;
- Ability to make group presentations and communicate in a positive, supportive, professional manner when interacting with students, parents, staff and community members.
- Preference for Bilingual applicants (English and Spanish);
- Computer word processing skills and knowledge in current computer technology;
- Be able to work extended hours such as nights and weekends when needed.
Additional Information
Supervision Exercised
Student employees and federal work-studies.
Supervision Received
Immediate supervision from Director of Counseling and Disability Services.
Physical Requirements
While performing the duties of this job, the employee is regularly required to sit.
The employee is occasionally required to stand, walk, stoop, kneel, or crouch.
The employee must occasionally lift and/or move items weighing up to 50 pounds.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment
Work is performed in a standard office environment.
Work-inside a well-lighted and air-conditioned area most of the time.
The noise level in the work environment is usually quiet to moderate.
Safety
Required to work safely and follow safety rules.
Report unsafe working conditions and behavior.
Take reasonable and prudent actions to prevent others from engaging in unsafe practices.
Special Conditions
Immediate supervisor may assign other duties.
May be required to work outside regular working hours, as needed.
May be required to work at a different college work site or campus as needed.
Reliable transportation is required.
EEO Statement
In compliance with Title VI of the Civil Rights Act of 1964, Executive Order 11246 and Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973, Laredo College is open to all persons regardless of race, color, religion, sex, age, marital status, disability, or national origin who are otherwise eligible for admission as students. Furthermore, Laredo College is an Equal Opportunity Employer and no applicant or employee will be discriminated against because of race, color, religion, sex, age, marital status, disability or national origin. This institution will not enter knowingly into any contractual agreement for services or supplies with any firm failing to follow fair employment practices.
Foreign Degrees
Foreign degrees require an evaluation for United States equivalency from an approved stated education agency or having membership with the National Association of Credential Evaluation Services (NACES). Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached to your online application at the time of applying. For your convenience, we have provided the following links to assist you in complying with this requirement. However, you may use any other certified transcript evaluation service. http://tea.texas.gov/Texas_Educators/Certification/Out-of-State_Certification/Foreign_Credential_Evaluation_Services/ http://www.naces.org/members.htm
Disclaimer
The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. LC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by LC as its discretion to enable individuals with disabilities to perform the essential functions.
