Staff Scheduler

Key Responsibilities of Staff Scheduler:

1. Create and uphold precise staff schedules across multiple locations, considering workload, staff availability, and patient appointments. 
2. Ability to work a flexible, 40-hour, weekday schedule to possibly include a start time of 6:30am (time when callouts are processed) in order to ensure appropriate staffing. Our office hours themselves are 8am-8pm, Monday-Thursday and Friday, 8am-3pm. 
3. Utilize our Electronic Medical Record (EMR) system to directly update specific staff schedules, especially for patient-facing roles like Doctors and Hygienists. 
4. Review current scheduling/HR systems and be able to provide input (as needed) for a comprehensive tracking center for attendance/PTO/call-offs. 
5. Work closely with Operations Team management and unit level management to understand specific staffing needs and to enhance patient care efficiency. 
6. Supervise and adapt schedules to accommodate time-off requests, training sessions, and unexpected changes in staffing. 
7. Track both staff attendance and punctuality, reporting issues or discrepancies to management. 
8. Coordinate with HR and payroll departments to ensure accurate record-keeping and timely payroll processing. 
9. Prepare and distribute select reports on both staffing levels and attendance trends for management review. 
10. Be mindful of overtime considerations when preparing schedules.  

Qualifications: 

1. At least two years in a clerical/admin role in a multi-site operation (required). 
2. Expertise in staff scheduling, ideally within a multi-location setting, dental or healthcare a plus, is required. 
3. Proficiency in staff scheduling software and tools, alongside fundamental computer skills. 
4. Exceptional organizational prowess, keen attention to detail, and adept multitasking abilities. 
5. Outstanding communication and interpersonal skills, particularly in coordinating with a diverse staff. 
6. Knowledge of pertinent FLSA rules and regulations. 
7. Capacity to adapt to shifting priorities and excel in high-pressure work scenarios. 

       Preferred: 

1. Certification or coursework in workforce management or a related field. 
2. Familiarity in a healthcare setting. 

Dentologie Benefits and Perks:

• Medical, Dental and Vision insurance
• Free Dental coverage for employees
• Employer-paid Life and Disability insurance
• $50/month for mass transit or parking expenses
• 401k w/employer match
• Flexible spending accounts
• Paid holidays.
• Paid personal and sick time.
• Supportive, friendly leadership that want you to succeed.
• Upbeat team and fun culture. NOT your average dental office! 

Our mission is to change the way dentistry is experienced by not only the patient, but the TEAM!  apply at Dentologie - Careers

Note:

Here at Dentologie, we want all of our employees to feel valued, appreciated, and free to be who they are at work. Our employee lifecycle processes are designed to prevent discrimination against our people regardless of gender identity or expression, sexual orientation, religion, ethnicity, age, neurodiversity, disability status, citizenship, or any other aspect which makes them unique.