Staff Analyst - Accounts Payable

POSITION OVERVIEW

Applications accepted from: ALL PERSONS INTERESTED
Job Classification: Staff Analyst
Posting Number: 32853
Department: Finance
Division: Financial Reporting & Operations
Section: Accounts Payable
Reporting Location: 611 Walker Street
Workdays & Hours: Monday – Friday 8:00 a.m. – 5:00 p.m.*Subject to Change*
DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS
Serve as primary support to management in the Accounts Payable (AP) group of Financial Reporting & Operations Division.

• Support and assist the Senior Division Manager (SDM) in the co-ordination and review of procedures with regards to ACCOUNTS PAYABLE.
• Support and assist the Senior Division Manager (SDM) in the implementation of SAP Ariba invoice process and any other new processes.
• Provide Citywide SAP training for AP Module and perform/authorize access review.
• Serve as a liaison for external and internal audits on AP related items.
• Prepare weekly, monthly, and yearly AP reports.
• Maintain AP shared mailboxes (archive, add, remove users etc.) and AP logs.
• Manage the Ariba mailbox and handle invoicing issues after post-go live for all departments.
• Create and maintain different AP templates, i.e., reconciliations and communications to departments.
• Train new employees related to FIN-AP Business process.
• Provide recommendations by analyzing and interpreting financial data (i.e., budgets, general ledgers, accounting documents etc.) and making comparative analyses, studying proposed changes in methods.
• Work with Senior Division Manager on developing and updating AP training manual and processes.
• Develop and/or update internal flow processes for centralized departments processes, for example Electricity, Natural Gas, Telecom.
• Increase productivity by streamlining accounting processes and coordinating information requirements.
• Performs other duties as requested by division and department management.

MINIMUM REQUIREMENTS

EDUCATION REQUIREMENTS
Requires a Bachelor’s degree in Finance, Accounting, Business Administration or a field directly related to the type of work being performed.
Graduate degrees related to the type of work to be performed may substituted for the experience requirement on a year-for-year basis.
EXPERIENCE REQUIREMENTS
Three years of professional experience in finance, economics, financial analysis or a closely related field.
Professional experience related to the type of work to be performed may substitute for the education requirement on a year-for-year basis.
LICENSE REQUIREMENTS
None

PREFERENCES

**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**
Preference will be given to applicants with strong analytical, business, written and verbal communications skills. Strong background in public speaking, organization of work, time management and building inter-city working relationships. Knowledge of governmental Accounts Payable concepts and practices, developing policies and procedures. Knowledge of all aspects of the Accounts Payable systems and SAP applications.

GENERAL INFORMATION

SELECTION / SKILLS TESTS REQUIRED
Department may administer skills assessment test.
SAFETY IMPACT POSITION: No
If yes, this position is subject to random drug testing if a promotional position; candidate must pass an assignment drug test.
SALARY INFORMATION
Factors used in determining the salary offered include the candidate’s qualifications as well as the pay rates of other employees in this classification. The salary range is:
Pay Grade 26
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.
To view your detailed application status, please log-in to your online profile by visiting:http://agency.governmentjobs.com/houston/default.cfmor call (832)-393-6051.
If you need special services or accommodations, please call 832-393-6051. (TTY 7-1-1). If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information.
EOE – Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.