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Form of workJob Description
General Description: The Staff Accountant reports to the Executive Director and supports the organizations CPA firm and Board of Directors. Maintains and controls the General Ledger accounts and business transactions of the organization, applying the Generally Accepted Accounting Principles (GAAP) that includes analytical work and thorough review of financial records.
Essential Duties and Responsibilities:
Knowledge/Skills/Abilities:
Essential Duties and Responsibilities:
- Assist the Executive Director and Organizations CPA firm with the day-to day, monthly and year-end operations of the Accounting/ Finance Department including grant dollars management, budget to actual review/analysis, fundraising dollars dashboard and manage each grant in Quick Books.
- Maintain Quick Books general ledger accounts, classes and grants worksheets that outline appropriate recording for income and expenses.
- Maintain and update accounting procedures and make recommendations of accounting policies.
- Review and understand each grants contract and budget submitted by the ED.
- Perform the processing and recording of accounts payable transactions and ensure that all invoices and staff reimbursements are paid accurately and in accordance with accounting policies and procedures.
- Manage the processing of cash receipts, recording of revenue and receivables plus work closely with the Development Manager to ensure that revenues and receivables are reconciled with Salsa data at any given time.
- Review expense coding to ensure grant compliance and tag all eligible costs including Accounts Payable, debit card and staff reimbursements to restricted grants on a monthly basis.
- Review and process expense reports and receipts submitted by employees on a monthly basis.
- Perform the processing of expense allocations, monthly receivables and payables, prepaid expenses, fixed assets depreciation and recording of adjusting and reclassification journal entries, as necessary.
- Process payroll on a biweekly basis in Quick Books. Process and submit appropriate IRS tax reports.
- Conduct the monthly bank reconciliations.
- Prepare and analyze the monthly budget to actual variance reports per grant and the organization with documented analysis.
- Prepare financial reports such as financial statements, budget to actual performance; grant financial reporting and Fundraising Revenue Dashboard.
- Meet monthly with the ED and Board Treasurer/President to review the financials and Fundraising Dashboard with variance analysis and key comments in prep for board meetings.
- Stay current on Quick Books with EDs updates, security access and reports as needed.
- Provide assistance to CPA and Auditor with required reporting requirements and annual audit.
- Enter all donations into fundraising software (SALSA).
Knowledge/Skills/Abilities:
- Monitor and collect data to assess accuracy and integrity; analyze data; ensure compliance with applicable standards (i.e. GAAP), rules, grant regulations and systems of internal control; interpret and evaluate results, prepare documentation; create financial reports and presentations.
- Familiar with GAAP Accounting Standards.
- -Knowledge of Grant Accounting & Fundraising systems are a plus.
- Strong organizational skills and ability to prioritize workload in order to meet deadlines in self-directed work environment.
- Excellent analytical and problem-solving skills.
- Be able to demonstrate attention to details and accurate and timely record keeping.
- Proficient in Quick Books.
- Proficient in Microsoft Office (Word, PowerPoint, and Excel).
- Hands-on detail-oriented tasks.
- Team player and can collaborate with other teams in the organization.
- High level of interpersonal skills with demonstrated poise, tact and diplomacy.
- Demonstrate a proficient level of professional skill and knowledge in accounting. Keep current with developments and trends. Knowledge and ability to use applicable technology and systems to meet work needs.
- Excellent communication skills, written and verbal, with the ability to clearly communicate and request any help as needed.
- Must have a Bachelor's degree in Accounting or Business with 24 hrs in Accounting.
- Required: At least 4-5 years of relevant experience of accounting operations, payroll, budgeting, financial reporting and Quick Books. Managing the books for the organization and Board.
- Preferred: Experience with non-profit accounting.
